Admin Assistant - Singapore - PCCW SOLUTIONS INSYS PTE. LTD.

PCCW SOLUTIONS INSYS PTE. LTD. Singapore

4 days ago

Description

Roles & Responsibilities

Admin Assistant & Receptionist – In this new role, you will be responsible day-to-day administration and organizational support to ensure the smooth and efficient daily operation of Singapore entities. To be successful as an Admin assistant you should be able to oversee and ensure smooth and efficient daily operations.

You will:

1. Administrative Assistant

Provide administrative duties, like filing administrative documents, data entry
Preparing purchase orders, delivery orders, invoices for all office related services
Order office supplies
Update Office Expenditure list
Maintaining equipment inventories List and evaluating new equipment
Responsible to supervise and inspect contractors' works, i.e. Security and Cleaners
Responsible for the maintenance and upkeep of office including CCTV system, AV system, Fire Extinguishers, Furniture and all properties in office

2. Receptionist

Manage incoming calls and direct to the intended parties
Take and deliver timely messages to the intended recipients
Receive visitors in the office and escort them to the meeting room
Ensure full compliance of MOM safe distancing measurements are comply to
Handle all incoming, outgoing, local and international mails & courier deliveries
Assist in conference call bookings and arrangement when required
Coordinate with travel / hotel providers as and when necessary
Able to handle ambiguity and confidentiality

3. Others

Back-up for Admin Manager
Any other ad hoc duties as assigned by the Admin Manager

You Bring:

At least a Higher Secondary / Pre-U/A level/College/Professional certificate or equivalent
At least 3 year(s) working experience in a similar field
Preferably junior executives specializing in clerical / administrative support or equivalent
Have good computer application knowledge (eg., Excel, Words, Power Point, etc.)
Have good phone etiquette, anticipation, analytical skills, with problem solving aptitude.
Excellent communication skills, both written and spoken in English

Tell employers what skills you have

Coaching
Excellent Communication Skills
Anticipation
Microsoft Office
Analytical Skills
Dispatching
Administrative Work
Interpersonal Skills
Problem Solving
Invoicing
Administration
Data Entry
Administrative Support
Corporate Events
Team Player
Microsoft Word
Able To Work Independently

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