Admin Officer - Singapore - JOBSTER PRIVATE LTD.

JOBSTER PRIVATE LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Duties and responsibilities:

General Administration
Coordinate external and internal meetings for RDO management
Manage calendar for Director and Manager
Enter data and compile information regarding research collaborations, agreements,

business visits, fellows, joint appointments, awards received by staff, manpower intern

and attachment, and other research documentations

Compile RDO monthly calendar, such as visits, engagements, IP, and grant activities, for

reporting to management with information from other team members

Record, issue, collect, safekeep, and order laboratory notebooks for researchers and

technical staff

Raise and verify purchases made by RDO staff
Monitor RDO admin mailboxes
Be point of contact for general enquiries from staff, A*STAR community, and public

Manpower

- and supervisor-related matters, and other student-related matters.

Create quarterly internship calendar for regular updating to divisions.
Identify and review potential improvements to existing processes in manpower student internship and attachments.
Liaise with other departments within the institutes for student onboarding and exit.
Be point of contact for Student Matters.
Engagement Support
Provide logistics support for hosting visits, which include but not limited to securing and preparing meeting room, laptop, AV, name tent, and reserved carpark.
Liaise with receptionist to preregister visitors and prepare visitor passes.
Cover other RDO job functions, as required
Support RDO activities, catering and other task as required
Cover Receptionist at CT2B during her lunch period and off days on rotation basis

JOB REQUIREMENT

Independent and able to work with mínimal supervision
Able to work with multiple stakeholders, internal and external
Meticulous and attention to details
Good command of Microsoft Words, Excel, PowerPoint, Office, and SharePoint
Good communication, interpersonal and stakeholder engagement skills
Able to deliver results under tight timeline
Able to be physically present in SIMTech and ARTC offices daily and following institute's guidelines.
Comfortable with ambiguity
Good analytical and problemsolving skills