Project Administrator - Singapore - SMRT Corporation Ltd

SMRT Corporation Ltd
SMRT Corporation Ltd
Verified Company
Singapore

1 week ago

Wei Jie

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Wei Jie

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Description
Project Administrator


Job Purpose

  • The Project Administrator is responsible for providing administrative support to the project management team and assisting in inter Business Unit administrative coordination for all LTA green & brown field projects. The role is critical in ensuring that project documentation, communication, and administrative tasks are handled effectively.

Responsibilities

  • Documentation Management:
  • Create, organize, and maintain project documentation, including contracts, permits, project correspondence, project plans, design documents and reports.
  • Ensure that all projectrelated documents are accurate, uptodate, and easily accessible.
  • Communication:
  • Act as a point of contact between project manager, installation teams, clients, partners, and subcontractors.
  • Facilitate communication, distribute information, and relay messages within the project team.
  • Scheduling and Coordination:
  • Assist in scheduling project activities, including installations, meetings, and site visits.
  • Coordinate the availability of resources, equipment, and materials required for project execution.
  • Financial Tracking:
  • Assist in monitoring project budgets, expenses, and invoicing.
  • Prepare and maintain financial reports and updates for project management.
  • Project Reporting:
  • Generate regular project status reports, highlighting progress, milestones, and potential issues.
  • Assist in preparing project presentations and updates for clients and stakeholders.
  • Quality Assurance:
  • Assist in quality control by tracking and reporting on the status of project deliverables.
  • Ensure that installations are carried out according to project specifications.
  • Supplier and Vendor Management:
  • Maintain records of suppliers and vendors, including contact information and agreements.
  • Assist in procurement activities as needed.
  • Meeting Support:
  • Schedule and coordinate project meetings, including agenda preparation and meeting minutes.
  • Ensure that action items from meetings are documented and followed up on.

Qualifications & Work Experience

  • Diploma in Business Administration, Project Management, with minimum 5 years related field of experience (or equivalent experience).
  • Proven experience in project administration, preferably in the security or CCTV industry.

Skills

  • Proficiency in project management software and Microsoft Office Suite.
  • Project documentation and recordkeeping.
  • Communication and interpersonal skills.
  • Time management and prioritization.
  • Financial tracking and reporting.
  • Administrative support and coordination.
  • Problemsolving and critical thinking.
  • Attention to detail and quality assurance.
  • Strong organizational and multitasking skills.
  • Ability to work effectively in a fastpaced environment.
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