- Serve as the primary contact for general office administrative tasks
- Manage and coordinate booking of meeting rooms and lockers
- Deliver exceptional reception and visitor services, including greeting visitors, directing them to meeting rooms, providing refreshments, and handling phone or email inquiries
- Perform proper access card issuance
- Assist to draft internal email communications when needed
- Assist in email broadcastings
- Oversee office supplies (pantry, conference room, and team-specific needs), liaising with the Cleaner for maintenance and ensuring overall office cleanliness and tidiness
- Provide administrative support across departments, including tasks like collecting, sorting, and distributing incoming mail, as well as scanning documents when required
- Handle and maintain the company's Personal Assistants/Admins register
- Assist in administrative tasks, including data entry and filing
- Maintain a tidy and organized reception area
- Assist with administrative tasks as needed
- Preparation of reports if need be
- Minimally a Diploma or equivalent qualification
- Demonstrate a service-oriented attitude and a growth mindset, consistently delivering high-quality work
- Possess excellent communication and interpersonal skills
- Ability to work independently, multitask, and effectively prioritise tasks
- Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
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Receptionist - Singapore - Finexis Advisory Pte. Ltd.
Description
About this role:
We are looking for a Receptionist and this person willembody the face and brand image of our company, ensuring quality services that translate into high levels of customer satisfaction for both our internal staff and external clients.
Collaborating closely with the Head of Distribution Support and the team, this person will oversee the general office and facilities, as well as internal services at the corporate level and external liaison activities with our vendors and partners.
Responsibilities:
Requirements: