Office Manager - Singapore - ALTO CONSTRUCTION AND ENGINEERING SERVICES PTE. LTD.

ALTO CONSTRUCTION AND ENGINEERING SERVICES PTE. LTD.

Verified Company

Singapore

1 week ago

Posted by:

Wei Jie

beBee Recruiter

Description

JOB DESCRIPTION FOR OFFICE MANAGER

Responsibilities

Administrative Matters
To help review the various SOPs and procedures of the company and ensure all protocols are adhered to.
Ensure that meeting schedules are strictly adhered
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
With the help of her team, ensure smooth flowing of all operations in the administrative department
Manage IT matters of the company
Liaise with facility management vendors, including cleaning, catering and security services
To assist the director to help prepare documents, letters etc
Manage contract and price negotiations with office vendors, service providers and office lease
HR Matters
To update and maintain office policies as necessary
To assist in HR matters pertaining to Staffs inclusive of Hiring, Payroll, welfare etc matters.
Assist in the onboarding process for new hires
Address employees' queries regarding office issues (e.g. stationery, Hardware and travel arrangements)
To ensure that the filings and records for HR are documented properly
To help manage workers of the company pertaining to their lodging, levies, leaves, pay matters etc
To help prepare letter of appointments, contracts, arrange for courses, track permit, etc
Finance Matters
Ensure that company budget is maintained well
Ensure that all items are invoiced and paid on time
To help request for quotations
To help prepare quotations
To help source for suppliers
To help do 3 way matching for PO DO and Inv
To help chase for AR
Marketing
Manage company Branding Direction and ensuring all are moving in same direction
Plan inhouse or offsite activities, like parties, celebrations and conferences

REQUIREMENTS

Proven experience as an Office Manager.
Knowledge of clerical practices and procedures
Knowledge of office administrator responsibilities, systems and procedures
Knowledge of accounting, data, and administrative management practices and procedures
Knowledge of human resources management practices and procedures
Knowledge of business and management principles
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fastpaced environment
A creative mind with an ability to suggest improvements
At least a Diploma in Business Administration or eqv ;
Additional qualification as an Administrative assistant or Secretary will be a plus
Computer skills and knowledge of office software packages