Executive Secretary, Chief Regional Officer - Singapore - MITSUBISHI CORPORATION

MITSUBISHI CORPORATION Singapore

1 day ago

Description

Roles & Responsibilities

*This Job is including the part of the General Manager (GM) of Singapore Branch that the CRO is also

responsible for.

Attitude & Skillsets

Proactively support CRO/GM in his daily business activities without disruption.
Be responsible for the role with a professional mindset. 
Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments
Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality 
Effective listening, communication, and interpersonal skills 
Excellent verbal and written communication skills 
Excellent time management skills with a proven ability to meet deadlines 
Ability to multitask and function well in high-paced and at times stressful environment; 
Extensive knowledge of office administration, clerical procedures

Job Description 

Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania
Region/General Manager (GM) of MC Singapore Branch in his daily duties and affairs, in
relation to managing the MC Branch Offices and subsidiaries in the Asia-Oceania region. 
Maintain and update CRO/GM's calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments. 
Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc. 
Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions. 
Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
Support to receive guests and arrange for business lunches/dinners or any other related logistics matters Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management's daily transportation matters. Manage department assets and office miscellaneous items for the Management's Office. 
Maintenance of CRO/GM's residence, including managing possible faults within the residential premise such as changing of worn out lightings or water leakages etc., as well as communicate regularly with the domestic helper. 
Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
Any other ad-hoc administrative tasks to be assigned.

Job Requirements 

Minimum Bachelor's Degree in Business Administration or equivalent
Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
High proficiency in English language and Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies.
Proficient in MS Office applications and accounting systems such as SAP preferred

Tell employers what skills you have

Ability to Multitask
Executive Management
Water
Japanese Language
CRO
Travel Arrangements
Interpersonal Skills
Accounting System
Business Travel
MS Office
Office Administration
SAP
Transportation
Time Management
Administrative Support
Scheduling
Able To Work Independently

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