Jobs

    Document Controller - Singapore - GATES PCM CONSTRUCTION LTD.

    GATES PCM CONSTRUCTION LTD.
    GATES PCM CONSTRUCTION LTD. Singapore

    1 day ago

    Default job background
    Description
    Roles & Responsibilities

    ISO

    • Assist to control all documents related to ISO 9k and 18k
    • Control the new issue and obsolete documents for ISO
    • Assist to issue out standard processes and procedures to all concerned departments
    • Track and monitor the monthly submissions for the objectives specified in the ISO
    • Track and maintain the customer satisfaction records
    • Responsible for all official document transmittal to clients regarding respective projects
    • Ensure proper archiving and retention of all client communication documents and agreements in the respective file folders on the server
    • Ensure ease of traceability of all project related documents in the server
    • Track and maintain the Corrective and Preventive Action Requests
    • Track and monitor the Continuous Improvement Records
    • Schedule and facilitate the Internal Audits and External Audits
    • Maintain records of the ISO manuals
    • Maintain records of the ISO forms and ensure these are updated
    • Filing and archiving of records according to the retention period
    • Prepare and document Management Directives as instructed and document the same for reference
    • Prepare and document company policies as instructed and document the same for reference
    • Any other instruction as given by your superior related to Document Control

    Project

    • To provide support in areas such as project team administration (travel and meeting requirements)
    • To create and manage a project office calendar
    • Project meeting arrangements and providing minute taking
    • Creating basic documents and templates
    • Documentation recording and filing (post in and out, email in)
    • Main point of contract for correspondence and telephone
    • General ad-hoc administration duties
    • Plan and manage the office supplies to ensure all necessary requirements are in place
    • Actively promote the corporate and project goals and values
    • Collaborate with other departments to formulate and implement policies, procedures, goals and objectives

    Requirements:
    Education: Diploma
    Experience: minimum 2 years

    Tell employers what skills you have

    Document Management
    Microsoft Office
    Microsoft Excel
    Construction
    Archiving
    Interpersonal Skills
    ISO
    Drawing
    Administration
    Traceability
    Project Management
    Audits
    Customer Satisfaction
    Microsoft Word
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