Administrative Executive - Singapore - DANCE ENSEMBLE SINGAPORE LTD

DANCE ENSEMBLE SINGAPORE LTD Singapore

1 week ago

Description

Roles & Responsibilities

The Administrative Executive will be responsible to the principal for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents.

Working Hours- 40 hours /5 Day

Wednesday-12pm to 9pm (Include 1 Hour Break)

Friday -12pm to 9pm (Include 1 Hour Break)

Saturday – 9am to 6pm (Include 1 Hour Break)

Sunday – 9am to 6pm (Include 1 Hour Break)

Monday – 9am to 6pm (Include 1 Hour Break)

Job Role & Responsibilities

· Carry out general admin duties.

· Meet and greet parents, students and visitors at the school.

· Provide proper information about school fees and programs

· Manage students' information

· Issue invoices, collect school fees and issue receipts

· Maintain CRM systems and coordinate all reporting requirements.

· Process online payments for classes

· Filter and respond to enquiries from participants and parents

· Prepare relevant paperwork, such as registers, where required.

· Handling payment vouchers, petty cash payments.

· Manage booking requests for studio hiring

· Maintain hire documentation

· Create invoices and liaise with Finance Department regarding payments.

· Coordinate necessary security for hires.

· Assist with the management of guest lists for school performances and special events, both at the School and at external venues

· Assist with distribution of invites, via email, post

· Process online ticket sales and assist with maintaining ticket sales lists

· Organise refreshments and assist with any other preparations such as signage, furniture etc.

· Assist with maintenance of image archive

Essential Skills & Experience:

· Educated to A 'Level or above

· Minimum of two year of administrative experience

· Excellent working knowledge including MS Office (Word, Excel, Outlook)

· Excellent interpersonal, oral and written communication skills (Mandarin and English)

· Ability to work independently and as part of a small office team

· Ability to establish good working relations at all levels of the Institution – with students, teachers, senior management, etc.

· A pleasant manner with visitors

· Good organisation skills, ability to multi-task, prioritise effectively and work to tight deadlines

· Only Singapore Citizens or PR Apply

Desirable Skills & Experience:

· Specific experience of working in a school, higher education or the arts

· Passionate about the arts, especially dance

· Experience with CRM databases

· Experience with MailChimp or similar email marketing programme

The above serves as a guide and is not exhaustive; all professional staff are expected to undertake other duties and projects as may be reasonably required by the Principal in accordance with the grade of the post. You will be working as part of a small, friendly, administrative team and may be asked to provide extra support within the office during busy periods, working together in a mutually supportive way towards shared priorities.

Tell employers what skills you have

CRM
Outlook
Higher Education
Ability to Multitask
Microsoft Office
Microsoft Excel
Ability To Work Independently
Customer Care
Email Marketing
MS Office
Ticket Sales
Furniture
Administrative Support
Databases

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