Jobs

    Office Support - Singapore - BRUNEL INTERNATIONAL SOUTH EAST ASIA PTE. LTD.

    BRUNEL INTERNATIONAL SOUTH EAST ASIA PTE. LTD.
    BRUNEL INTERNATIONAL SOUTH EAST ASIA PTE. LTD. Singapore

    1 week ago

    Default job background
    Description
    Roles & Responsibilities
    • Tasked with crafting monthly business reports and updates, including the collection and refinement of content and overseeing its distribution.
    • Oversee all logistics for quarterly town halls and leadership gatherings, including drafting agendas, compiling presenter materials, coordinating with participants, choosing venues, organizing catering, taking minutes, and tracking follow-up tasks.
    • Facilitate the organization and logistical coordination of meetings, seminars, workshops, special projects, and events.
    • Offer administrative and secretarial support.
    • Handle daily scheduling of events, appointments, and manage phone calls.
    • Arrange travel schedules, book travel accommodations, and assist with visa applications for both local and international trips.
    • Process time off requests and expense reports, including for international staff.
    • Lead local or regional initiatives or projects, such as communications or business analytics.
    • Contribute to internal and external communications.
    • Perform additional executive support duties or related business tasks as needed.
    • Serve as the primary contact for office maintenance, mail, shipping, supplies, equipment, and billing.
    • Collaborate with HR to uphold and implement office policies.
    • Manage office operations and administrative procedures.
    • Coordinate with IT department regarding office equipment.
    • Offer general support to office visitors.
    • Handle the setup and coordination of catering for office meetings.
    • Assist with Environmental Health and Safety (EHS) tasks and manage monthly office-related expenses.
    • Maintain inventory of office supplies, furniture, and pantry items.
    • Work with Finance as the liaison for Travel Policy inquiries.
    • Manage reservations for meeting rooms and office resources as needed.
    • Support office recreation and wellness activities, including organizing events and activities.
    Tell employers what skills you have

    Able To Multitask
    Microsoft Office
    Microsoft Excel
    Interpersonal Skills
    Arranging
    Administration
    Data Entry
    Service Desk
    System Administration
    Communication Skills
    Team Player
    Scheduling
    Able To Work Independently
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