Foundation Administrative Assistant - Singapore - Singapore-based Foundation

    Singapore-based Foundation
    Singapore-based Foundation Singapore

    1 week ago

    Description

    We are seeking a reliable and detail-oriented Executive Administrative Assistant to support our team with comprehensive travel planning and on-the-ground administrative assistance. This role involves managing travel arrangements, restaurant bookings, and acting as a travel secretary during business trips to coordinate meetings and logistics.

    Key Responsibilities

    • Arrange domestic and international travel, including flights, hotels, ground transportation, and travel itineraries.
    • Make restaurant reservations and assist with scheduling business-related meals.
    • Accompany executives on business trips to provide secretarial and logistical support throughout the journey.
    • Coordinate and manage meeting schedules, venue bookings, and any necessary materials or equipment.
    • Communicate with internal and external stakeholders to ensure smooth execution of travel and meeting plans.
    • Provide real-time assistance during business travel, including itinerary adjustments, translation, and local coordination.
    • Handle expense reports and travel reimbursements post-trip.
    • Perform other administrative and coordination tasks as required by the executive team.

    Requirements

    • Proven experience in travel coordination or executive assistance.
    • Willingness and ability to travel on short notice, including internationally.
    • Strong organizational and multitasking skills.
    • Excellent communication and interpersonal abilities.
    • Professional demeanor, discretion, and reliability.
    • Proficiency in English and Chinese is preferred.
    • Familiarity with travel platforms and tools (e.g., booking systems, itinerary apps).

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