Admin Executive - Singapore - SAVILLS PROPERTY MANAGEMENT PTE. LTD.

SAVILLS PROPERTY MANAGEMENT PTE. LTD. Singapore

1 week ago

Description

Roles & Responsibilities

Job Responsibilities:

Manage general administration and coordination of work actvities;
Work order management through computer maintenance management system; meeting services activities in the office and any other duties as assigned by the manager;
Assist the site manager on day to day operations of the facilities;
Track, manage and raise purchase order requests;
Attend to feedbacks from clients and end users to provide an all rounded client centric experience
Maintain accurate and organized records related to facilities, including contracts, maintenance schedules, and service agreements;
Prepare and update documentation for facility policies, procedures, and guidelines. Effective problem solving and critical thinking skills along with the ability to use discretion and good judgement;
Serve as a point of contact for internal staff and external vendors regarding facilities-related inquiries;
Coordinate with various departments to address their needs and ensure smooth communication flow;
Manage the procurement of office supplies and maintain an organized inventory;
Work with vendors to ensure timely delivery of supplies and equipment;
Assist in monitoring and tracking the facilities budget;
Provide support in identifying cost-saving opportunities and ensuring expenses align with budgetary constraints;
Assist in coordinating office layouts, relocations, and space utilization;
Work with relevant parties to address space-related concerns and requests;
Support the coordination of maintenance activities, repairs, and service requests;
Work closely with facilities management teams and external service providers to ensure timely and effective resolution of issues;
Assist in coordinating facilities for meetings, events, and conferences;
Ensure that necessary facilities and resources are available and properly set up;
Any other duties assigned by the Site Manager.

Job Requirements:

Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
Outgoing and vocal with good communications skill.
Excellent client management skills in a corporate environment and a strong team player.
Proactive and independent.
Familiar with CMMS for work order management;
Dynamic and multi-tasking capabilities.

Tell employers what skills you have

Management Skills
Maintenance Management
Microsoft Office
Computer Maintenance
Microsoft Excel
Vocal
Inventory
Critical Thinking
Problem Solving
Administration
Payroll
Procurement
Administrative Support
Team Player
Facilities Management
Work Order

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