Operations Manager - Singapore - Clarion Events Pte. Ltd.

Clarion Events Pte. Ltd. Singapore

5 days ago

Full time

Description

Contract period : June - December 2024

Key Responsibilities

Support events project team including conferences, exhibitions, virtual events and other ad hoc meetings.
Running virtual events and webinars, platform set up, speaker liaison, and live stream coordination including chasing speakers recording & webinar materials, designer and editor, prepping speaker onboarding, conduct tech checks and rehearsals, webinar show calling etc.
Ability to liaise with senior industry stakeholders with effective communication and language.
Manage exhibitor and sponsor logistics to ensure all sponsor and exhibitor packages are fulfilled as sold by the portfolios, including event floorplan.
Production and timely communication of correct and detailed technical manuals for exhibitors.
Manage all speaker requirements (C-Suite / Senior Management level) to ensure that the conference programmes run smoothly.
Arrange travel and accommodation for staff and speakers within a pre-set budget.
Respond quickly and calmly to requests from speakers, sponsors, overseas partners and exhibitors pre-event and onsite.
Manage suppliers and orders for all event signage, AV, venue, catering, printings, sponsored items etc.
Manage the costs, prepare and report event budgets including raising purchase orders,obtaining final costs and signing off invoices with approval.
Develop a thorough understanding of health & safety principles and ensuring all parties are in compliance.
Assist the Operations team with any other ad hoc tasks as required. Includes ad-hoc administration tasks as required by Head of Operations.
Work as part of a team delivering the operations for medium/ large conferences and Exhibitions.
Available to travel in APAC.
Report to Operations Director, and work closely with the Portfolio Directors, Producers, the project team and other Operations team members to seamlessly deliver the event.

Knowledge, Skills, Attitude and Behaviour:

Demonstrate clear and effective communication of ideas and processes
Experience in the MICE industry and virtual events is desirable
Organised and methodical
Strong social and communication skills
Fluent in both English and Chinese, both spoken and written
Able to deal with a broad range of people
Self-motivated and able to take responsibility
Keen to embrace and learn to use new technology and IT systems
Able to work within a team
Adaptable
Problem solver
Good attention to detail
Able to manage time effectively
Work calmly under pressure
Prepared to work additional hours and weekends in the lead up to events (when necessary)

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