Jobs

    Procurement / Office Manager - Singapore - HOWDEN INSURANCE BROKERS (S.) PTE. LIMITED

    HOWDEN INSURANCE BROKERS (S.) PTE. LIMITED
    HOWDEN INSURANCE BROKERS (S.) PTE. LIMITED Singapore

    6 days ago

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    Description
    Roles & Responsibilities

    EMPOWERING PEOPLE TO MAKE A DIFFERENCE

    At Howden, we employ talented individuals and empower them to make a real difference to the company, whilst building successful and fulfilling careers.

    The entrepreneurial atmosphere is one of the biggest reason people love to work for us. We are a leading independent, global insurance brokers but have a noticeably flat hierarchy. It doesn't matter how junior or senior, anyone with a good idea will be heard. This means our employees can shape their own career paths and determine their own success.

    This atmosphere attracts the brightest talent in the market. If that includes you, get in touch.

    A LEADING GLOBAL INDEPENDENT BROKER

    Howden is a specialist commercial insurance broker. Its regional footprint covers Singapore (regional headquarters), Malaysia, Hong Kong, Indonesia, Thailand, and Philippines. It is part of the London-headquartered Howden Broking Group, a leading independent, global broker with offices in over 30 countries worldwide.

    YOUR ROLE AND RESPONSIBILITIES:

    · Manage all aspects of procurement including ensuring up to date procurement guidelines and procedures for the regional and ensure maintenance log of all contracts across all of the offices in the region.

    · Maintain a library of standard guidelines and procedures associated with office management, including Health and Safety policy, ESG policy, records keeping. Work with the country offices to localise respective location documents.

    · For the Singapore office in particular:

    Manage a positive guest experience through effective training and coaching of the receptionists

    Ensure peak organisational operations and provide preventative measures by identifying and resolving issues

    Coordinate with internal and external resources and cultivate collaborative relationships with vendors

    Oversee office interactions, responding to requests and questions in timely and practical manner

    Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment

    Ensure the day-to-day activities of the office, reception and general areas are professional and keep management informed of performance with routine and requested reporting

    Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, maintaining filing system, mailing and shipping packages, and updating contact database and employee list.

    Oversee and maintain office equipment for effective operations, identify and fulfil office supply needs, maintain and manage vendors, and coordinate food delivery as needed.

    Manage all aspects of the office's space/infrastructure planning (moves, adds, and changes to workstations) and Desk Booking System, provide advisory, resources, and solutions as requested.

    OUR IDEAL CANDIDATE WILL BE:

    Skills and Qualifications

    · Minimum 7 years of office management experience.

    · Strong time-management and people skills, flexibility, and multitasking ability.

    · Advanced computer skills and experience with online platforms.

    · Proficiency Microsoft Office, with aptitude to learn new software and systems.

    · Strong leadership abilities to effectively lead a team.

    Preferred Qualifications

    · Bachelor's degree or equivalent.

    · Previous success in office management.

    · Engaging personality and optimistic outlook.

    · Experience developing internal systems.

    · Ability to handle confidential information.

    YOUR BENEFITS AND SALARY:

    · Commensurate with qualification and experience

    · Working in a collaborative environment with excellent learning opportunities

    If you think we are the right fit for you and you are the talent we should be grooming, please send in your CV (include notice period, last drawn salary, any AWS entitlement) to impress us. We will call you for an interview.

    Tell employers what skills you have

    Negotiation
    Outlook
    Leadership
    Microsoft Office
    Trade Policy
    Consolidation
    Interpersonal Skills
    Critical Thinking
    Purchasing
    Office Management
    Administration
    Procurement
    Machining
    Scheduling
    Sourcing
    Shipping
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