Jobs

    Office Assistant - Singapore - COLOSSUS HOLDINGS PTE. LTD.

    COLOSSUS HOLDINGS PTE. LTD.
    COLOSSUS HOLDINGS PTE. LTD. Singapore

    1 day ago

    Default job background
    Description
    Roles & Responsibilities

    We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive administrative support to our CEO and his family. The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the CEO's needs and ensure a seamless workflow.

    • Manage the CEO's calendar, appointments, and meetings, ensuring effective time management and coordination.
    • Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the CEO when necessary.
    • Prepare and edit documents, presentations, minutes of meeting and reports, maintaining a high level of accuracy and attention to detail.
    • Coordinate global travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
    • Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
    • Conduct research, gather data, and compile information for various projects and presentations.
    • Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
    • Assist in managing expenses, banking, credit card optimisation, invoices, and financial documentation, ensuring accuracy, cost optimisation and adherence to company policies.
    • Act as a liaison between the CEO and other departments, teams, and external stakeholders.
    • Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the CEO.
    • Assist CEO and his family member in office & personal administration / confidential work / expenses claim/insurance/medical.
    • Liaising with government agency on behalf of CEO
    • Any other ad-hoc duties assigned by CEO or the Management.
    • Personal Vehicle related matters (Road Tax, Inspection, Insurance, Season Parking).
    • Handle immigration matters for CEO, domestice helper and overseas guest
    • Office supplies, cleanliness and office facility

    Job Requirements

    • Bachelor's degree in Business Administration, Communications, or a related field (or equivalent work experience).
    • Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives in MNC (CEO, COO, MD and Director etc).
    • Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
    • Strong written and verbal communication skills in English, including the ability to draft professional correspondence and communication.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    • Discretion and ability to handle confidential information with integrity and professionalism.
    • Excellent problem-solving skills and the capacity to anticipate the needs of the CEO.
    • Good at number, strong attention to detail and accuracy in all tasks performed.
    • Sincere and hardworking
    • Ability to work independently (self-starter without much guidance) and as part of a team, taking initiative and demonstrating a proactive attitude.
    • Flexibility to adapt to changing priorities and requirements. Including take call after office-hour occasionally due to different time-zone
    • Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
    • Learning mindset
    Tell employers what skills you have

    Outlook
    Microsoft Office
    Microsoft Excel
    Strong Attention To Detail
    Ability To Work Independently
    Travel Arrangements
    Interpersonal Skills
    Multitasking Skills
    Administration
    Adaptable
    Attention to Detail
    Communication Skills
    Administrative Support
    Ability to Prioritize
  • AMMERLAND ASIA PACIFIC PTE. LTD.

    Office Assistance

    5 days ago

    AMMERLAND ASIA PACIFIC PTE. LTD. Singapore

    **As Office Assistant, or Administrative Assistant, you will be responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. Their duties include sorting and distributing mail throughout the office, greeting office visi ...

  • EDUCARE HUMAN CAPITAL PRIVATE LIMITED

    Office Assistant

    1 day ago

    EDUCARE HUMAN CAPITAL PRIVATE LIMITED Singapore

    **Overview: · The office assistant is responsible for supporting the front desk through providing administrative and logístical support to ensure the smooth functioning of the school's daily operations. · - Manage of office supplies. · - Simple admistrative work such as sorting o ...

  • Oldendorff

    Office Assistant

    1 week ago

    Oldendorff Singapore

    Internal · - Reception desk management including but not limited to only meeting, greeting visitors, and showing them to a meeting rooms. · - Responsible for making and serving beverages to clients. · - Support meeting set-up in meeting rooms such as snacks etc. · - Keep and main ...

  • MULTIMEDIA ENGINEERING PTE LTD

    Office Assistant

    1 week ago

    MULTIMEDIA ENGINEERING PTE LTD Singapore

    **Introduction** · We are looking for a full-time Office Assistant to take care of the daily tasks in the office · **Main Job Responsibilities** · - Managing incoming phone calls, distribution of mails and arranging courier services · - Monitoring attendance performace · - Purcha ...

  • SHIMIZU CORPORATION

    Office Assistant

    2 days ago

    SHIMIZU CORPORATION Singapore

    Process, sort, and route incoming/outgoing mail, local & overseas couriers services. · - Helping organise and maintain office common areas. · - Maintaining inventory of office supply. · - Maintaining office equipment and supplies as needed, eg. Copiers machines etc. · - Attend to ...

  • PeopleSearch

    Office Assistant

    2 days ago

    PeopleSearch Singapore

    **Office Administration**: · - Manage daily office needs and ensure our workspace is organized and well-stocked · - Serve as the primary point of contact for the co-working space management regarding facility issues, bookings, and memberships. · - Coordinate with IT support to re ...

  • DoubleVerify

    Office Assistant

    5 days ago

    DoubleVerify Singapore Part time

    **Office Assistant (Part Time) - Singapore** · DV is the leader in digital performance solutions, improving the impression quality and audience impact of digital advertising. Built on best practices, DV solutions create value for media buyers and sellers by bringing transparency ...

  • DYNA-MAC ENGINEERING SERVICES PTE LTD

    Office Assistant

    1 week ago

    DYNA-MAC ENGINEERING SERVICES PTE LTD Singapore

    Assigned to respective production of departments to assist in organizaing, updating, filling, and scanning of documents, drawings etc, with masterfile as requested by HODs, Engineers and Supervsiors. · - Documents includings sytem approval follow up (E-timesheet, Overtime Request ...

  • RK RECRUITMENT PTE. LTD.

    Assistant Officer

    1 week ago

    RK RECRUITMENT PTE. LTD. Singapore

    Job Info: · - Mon to Fri - 8am to 5.30pm · - Jurong East · - Up $3000 · Job Duties: · - Bank in Cheque · - Receipt posting (Cheque & GIRO) · - Prepare company's official receipt · - Monitor receipts from customers. · - Biling - prepare and posting of invoices · Internal control - ...

  • EQUE PTE. LTD.

    Office Assistant

    6 days ago

    EQUE PTE. LTD. Singapore

    Working Location: Central · Working hours: 10am to 6pm (Monday to Friday) · **Your role**: · - Organize office and assist associates in ways that optimize procedures · - Sort and distribute communications in a timely manner · - Create and update records ensuring accuracy and vali ...

  • B.P. DE SILVA JEWELLERS PTE. LTD.

    Office Assistant

    1 day ago

    B.P. DE SILVA JEWELLERS PTE. LTD. Singapore

    **1. Safe and timely delivery**: · - Transport precious materials to and from workshops/flagship store following all safety protocols. · - Ensure the security and integrity of the items during transit. · - Verify delivery schedules and address any delays or issues promptly. · **2 ...

  • Educare Co-operative Limited

    Office Assistant

    1 week ago

    Educare Co-operative Limited Singapore

    **Responsibilities: Office Assistant, P010a/422** · (a). Manage office supplies and issue stationery to staff · (b). Perform simple administrative work such as filing, sorting, photocopying and shredding documents · (c). Maintain general cleanliness and tidiness of the workplace ...

  • SINGAPORE CORPORATE SERVICES PTE. LTD.

    Office Assistant

    4 days ago

    SINGAPORE CORPORATE SERVICES PTE. LTD. Singapore

    **Job Highlights**: · - Working Days: Monday to Friday · - Working Hours: 8.00am to 5.00pm · - Salary Range: $1,500 to $1,800 · **Responsibilities**: · - Prepare and serve beverages to management and guests. · - Monitor and ensuring have adequate stock of pantry and cleaning supp ...

  • MOORE STEPHENS CONSULTANTS PTE LTD

    Office Assistant

    1 week ago

    MOORE STEPHENS CONSULTANTS PTE LTD Singapore

    Receptionist duties and attend to visitors/guests · - Serve food and drinks to visitors/guests, Directors and Partners · - Manage pantry supplies, wine inventory and stationary supplies · - Responsible for the upkeeping of the office, meeting rooms, discussion area and pantry · - ...

  • SINGAPORE EPSON INDUSTRIAL PTE. LTD.

    Assistant Officer

    1 week ago

    SINGAPORE EPSON INDUSTRIAL PTE. LTD. Singapore

    **Responsibilities** · - Manage supply chain function for consumable products / direct material inventories · - Responsible for sales order intake, planning of delivery schedule to ensure timely delivery & commitment to customers' requests. · - Prepare Procurement Plan base on on ...

  • CAPITAL HUMAN RESOURCE MANAGEMENT PTE. LTD.

    Assistant Officer

    1 week ago

    CAPITAL HUMAN RESOURCE MANAGEMENT PTE. LTD. Singapore

    Our Client, in the **Semiconductor Industry **well known **MNC l **ocated in the **West **has openings for **Assistant Officer (Inventory Control) · **Responsibilities** · - Generate shipping documents, arrange & track shipments · - Coordinate with buyer/Planer/Supplier/Forwarder ...

  • NPB National Parks Board

    Assistant Officer

    3 days ago

    NPB National Parks Board Singapore

    [What the role is] · The Singapore Botanic Gardens (SBG) is one of the oldest tropical botanical gardens and one of only three botanic gardens in the world inscribed as a UNESCO World Heritage Site. It has an extensive living and herbarium collection, including large living colle ...

  • HUANG YAO STUDIO PTE. LTD.

    Office Assistant

    1 week ago

    HUANG YAO STUDIO PTE. LTD. Singapore

    **ABOUT HUANG YAO STUDIO · We are an independent creative art studio based in Singapore. · Join a small, agile team of specialists who find joy in the work we do. We delivery projects in Singapore, China, Hong Kong, Taiwan and Malaysia. · **OFFICE EXECUTIVE** · You will be sendin ...

  • SINGAPORE EPSON INDUSTRIAL PTE. LTD.

    Assistant Officer

    1 week ago

    SINGAPORE EPSON INDUSTRIAL PTE. LTD. Singapore

    **Responsibilities** · - Generate shipping documents, arrange & track shipments. · - Coordinate with buyer/planner/supplier/forwarder/courier to ensure on time delivery of goods. · - Process & verify forwarder invoices to Finance for payment. · - Assist in troubleshooting and cla ...

  • SPS UK&I LIMITED SINGAPORE BRANCH

    Office Assistant

    1 week ago

    SPS UK&I LIMITED SINGAPORE BRANCH Singapore

    Office · - Office procurements: stationery, IT equipment, uniform, corporate gifts, Personal · protective equipment, e.g., masks, covid products, first aid kit, and others as · directed. · - Ensure compliance with procurement SOP, raise purchase request forms, and · record keepin ...