- Assist to manage the school's official email address
- Coordinate venue and facility arrangements for the monthly staff conference
- Note-taking for the monthly staff conference (rotation with other colleagues)
- Coordinate the school's online platforms
- Track and compile school events for updating of internal and external school publications
- Coordinate the annual school photo-taking exercise
- Assist with the collation of information for, and distribution of, school publications
- Maintain and prepare of mailing lists for school events e.g. Founder's Day, End-of Year Greeting cards etc.
- Maintain, update and monitor the department budgets
- Support the Advancement Office where required
- Stock-taking, gift procurement and re-ordering
- Issue gifts when requested for
- Prepare tokens of appreciation for special guests/speakers as and when required
- School representative at monthly RPA Management Committee Meetings
- Follow up and coordinate school logistics where necessary
- Support all department-led/involved school events, including but not limited to: Release of A-Level Results; Year 1-4 and Year 5-6 Open House; Founder's Day; Scholarship Award Ceremonies
- Liaise with event management vendor where applicable for logistics etc. for large-scale school events
- Good written and verbal communication skills
- Proficient with MS Office
- High level of accuracy and a good eye for detail
- Clear and logical thinking
- Good organisation and time management skills, with the ability to work independently on tight deadlines and under pressure
- Good customer service skills with the ability to build appropriate, professional and friendly working relationships with various internal and external stakeholders
- Able to demonstrate an understanding and respect for confidentiality in dealing with all sensitive school, alumni and donor information
- Able to find solutions to problems in a timely manner, with flexibility in approaching enquiries
- This is a 2-year contract (renewable)
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Description
Roles & ResponsibilitiesJob Description
1. Administrative Duties
2. Corporate Gifts
3. Parent Liaison
4. Event Planning & Support
5. Support and cover the other Communication Executives' duties when required
6. Any other duties assigned by the school
Job Requirements
Customer Service Skills
Budgets
Internal Communications
Social Media
Ability To Work Independently
Marketing Communications
Event Management
MS Office
Procurement
Event Planning
Pressure
Publications
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