Jobs

    office assistant - Singapore - AVANI RESOURCES PTE. LTD.

    AVANI RESOURCES PTE. LTD.
    AVANI RESOURCES PTE. LTD. Singapore

    2 days ago

    Default job background
    Description
    Roles & Responsibilities

    Office Assistant Responsibilities

    · Manage all company's deliveries and pickup for documents, purchases and any other as required.

    · Acting as a first point of contact for the office- dealing with all visitors and phone calls. Notifies company personnel of visitor arrival.

    · Collate and distribute mail.

    · Maintain and organize office filing, manage correspondence, and update company databases.

    · Maintains security and telecommunications system.

    · Prepare communications, such as memos, emails, invoices, reports, and other correspondence.

    · Maintain company calendar, schedule, and manage in-house and external events.

    · Coordinate and support company celebrations such as staff birthdays, CNY, Diwali etc.

    · Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal.

    · Maintain complete stock of all office supplies including pantry and accuracy of inventory.

    · Help implement new programs, procedures, methods, and systems.

    · Connect with building vendors to carry out fixes and improvements.

    · Manage travel bookings for employees wherever required.

    · Actively support the claim management process of the company.

    · Manage Directors electronic diary, correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

    · Manage Directors travel arrangements (including visas/accommodation).

    · Maintain records of Director's contacts. Screen calls, enquiries and requests, and deal with them when appropriate.

    · Assist Directors in researching and following up with action on matters which fall within the Director's responsibility – chasing responses, triggering follow-up action.

    · Produce documents, contracts, reports, and presentations for the Director.

    · Any other ad-hoc duties as required.

    Requirements

    · Proven experience as an administrative assistant, secretary, or similar role

    · Experience in office management software such as MS Office (MS Excel, MS Word)

    · A self-starter who can plan, organize, and take initiative to meet job objectives and deadlines independently.

    · Can-do attitude, driven and passionate about work

    · Strong verbal and written communication skills

    Tell employers what skills you have

    Microsoft Office
    Microsoft Excel
    Travel Arrangements
    Inventory
    Property
    Purchasing
    Office Management
    Administration
    MS Office
    Office Administration
    MS Word
    Telecommunications
    Administrative Support
    Team Player
    Databases
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