- Provides pro-active and confidential administrative and secretarial support to General Manager.
- Manages the Outlook calendar of the General Manager including scheduling of and coordinating of logistics for meetings, activities and any required onsite or offsite functions.
- Assists with meeting preparation and other required documents through liaising with others in the collection, consolidation, and dissemination of meeting materials.
- Manages the department's electronic calendar whilst planning and organizing required team meetings, including agenda management, logistics and overall attendance.
- Plans and coordinates travel logistics and prepares detailed itineraries including background information and forward planning of visa applications as necessary.
- Compiles and prepares expense reports for submission using Travel and Expense Account (TEA), whilst ensuring compliance with Company Travel and Expense Policy.
- Assists the team in travel logistics and organizing conferences.
- Coordinates with regional offices on townhalls, alignment on key messages, communications, etc.
- Represents the General Manager's office to a broad array of contacts internally and externally.
- Manages hard copy mail correspondence and any other electronic correspondence that requires attention, with the ability to prioritize, highlight and manage items requiring immediate attention.
- Assists Originators in preparing documents for tender submission.
- Works closely with Finance/Shared Services/Procurement on invoice coding and payment matters.
- Arranges and plans support for new employees in onboarding activities such as office set-up etc.
- Ensures the smooth running of the team i.e., ensuring sufficient office supplies, facilities, etc., are functioning well and liaise with internal departments to remedy as required.
- Partner and coordinates with the other team's administrators to ensure works/projects are completed in an orderly manner.
- Degree in any discipline.
- Prior experience in Concur would be advantageous.
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Admin Support - Singapore - PERSOLKELLY SINGAPORE PTE. LTD.
Description
Roles & ResponsibilitiesDuration: 12 Months
Working Location: Duo Tower (Nearest MRT: Bugis)
Working Hours: Monday – Friday, 8.30am – 5.30pm
Secretarial & Administrative Support
Communication
Others
Requirements:
Interested candidate who wish to apply for the advertised position, please email us an updated copy of your resume.
Contact:
EA License No.: 01C4394
EA Reg. ID: R Mary Joyce Ong)
** We regret that only shortlisted candidates will be notified**
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at You acknowledge that you have read, understood, and agree with the Privacy Policy.
Tell employers what skills you haveOutlook
Executive Calendar Management
Calendar Management
Microsoft Office
Consolidation
team meetings
Project Tender
Compliance
Secretarial support
Administrative Support
Concur
Tender submission
Scheduling
Ability to Prioritize
