Executive, Group Administration - Singapore - SOURCEO PTE. LTD.

SOURCEO PTE. LTD. Singapore

2 days ago

Description

Roles & Responsibilities

Responsibilities

Source, negotiate and obtain quotations from service providers for all services.
Manage preventive and routine maintenance and work schedules to ensure effective execution.
Liaise with service providers, contractors, building management personnel on breakdown and preventive maintenance of the offices, M&E, Landscaping, ACMV, Water detection, EMS, FM 200, Fire Protection System, Security system, doors, etc.
Conduct site walk daily and update checklist for follow up.
Attend to any queries or feedback on defects and breakdown and ensure rectification and repair works are carried out during and after office hours.
Coordinate and oversee facilities repair/replacement works to ensure it is carried out according to agreed standards, timelines and specifications by service providers.
To keep records of all invoices, service reports, daily site inspection checklist properly and systematically in Click.
Assist to prepare year end accruals for review and submission.
Exercise purchase control to ensure that goods are purchased within budget by obtaining 3 quotations, where possible
Prepare approval paper and/or waiver paper for HOD to approve the cost for repair/replacement of parts and/or to award maintenance contract upon expiry of the existing contract.
Coordinate and work closely with IT to ensure monitor arm, task light, pedestal, is readily available for staff onboarding and work with pantry team on cleaning of workstation for both onboarding and exit.
Coordinate and participate in fire evacuation drill.
Create PO or complete GRN for all purchases depending on the role assigned.
Verify all invoices and email to P2P for finance to upload in SAP VIMs and Cognix for approval in system.
Manage season parking application and submission to BMO upon request and update spreadsheet to reflect changes and addition, if any.
Manage and/or coordinate A&A works with vendors and FM team.
Manage/liaise with movers for internal and external move.
Attend to all logistical arrangement requests for office, pitstops layouts/training and meeting rooms for events, board meetings and any other activities
Co-ordinate the logistic such as table arrangement, put up signage and standy for training activities and events at CapitaHub, eCapitaHub, ACE and Ascent.
Assist and coordinate internal move and update the asset list.
Any other duties as assigned from time to time.

Requirements

Minimum a Diploma holder or equivalent
At least 2 years of relevant working experience in facilities management, preferably with M&E certification
Meticulous, well-organized and able to communicate with the team
Physically fit and a team player with a 'can-do' attitude
Good communication and strong follow-up skills
Able to work under pressure and within tight deadlines.
Able to work outside office hours if required.
Knowledge in SAP and technical background Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Tell employers what skills you have

Outlook
Preventive Maintenance
Microsoft Office
Water
EMS
Fire Protection
Accruals
PowerPoint
Physically Fit
SAP
Landscaping
Team Player
Electrical Engineering
Facilities Management

Manager, Group Administration

3 days ago

FAR EAST MANAGEMENT (PRIVATE) LIMITED Singapore

**Responsibilities**: · The Manager, Group Administration (GA) supports the Senior Manager in managing the overall office operations and organization support function to achieve resource optimization, cost effectiveness and well-being of staff. · - Supports office operations by m ...
Executive, Group Administration

1 day ago

SOURCEO PTE. LTD. Singapore

**Responsibilities**: · - Source, negotiate and obtain quotations from service providers for all services. · - Manage preventive and routine maintenance and work schedules to ensure effective execution. · - Liaise with service providers, contractors, building management personnel ...
Group Administrator, Church Operations

1 week ago

St John's - St Margaret's Church Singapore

Support general administration of SJSM Village integration and operations. · - Support general administration of church AGM. · - Support general administration of events. · - Manage content on the staff intranet system to ensure accuracy. · - Manage and coordinate requests for th ...
Administrative Officer, Economic Policy Group

13 hours ago

MAS Monetary Authority of Singapore Singapore

The Monetary Authority of Singapore (MAS) is Singapore's central bank and integrated financial regulator. · As central bank, MAS promotes sustained, non-inflationary economic growth through the conduct of monetary policy and close macroeconomic surveillance and analysis. It manag ...
Contract Clerk, General Administration Group

2 days ago

Sumitomo Mitsui Banking Corporation Singapore

This is a 12 months contract role. · **Responsibilities** · - Participate in UAT for projects within the department · - Process claims on Travel Expense, Entertainment & Gift expense and other miscellaneous claims · - Checking of invoices and inputting of expense payment into sys ...
Executive, Group Administration

1 week ago

CAPITALAND INVESTMENT LIMITED Singapore

Roles & Responsibilities · Responsibilities · Source, negotiate and obtain quotations from service providers for all services. · Manage preventive and routine maintenance and work schedules to ensure effective execution. · Liaise with service providers, contractors, building mana ...
Executive, Group Administration

4 days ago

CAPITALAND INVESTMENT LIMITED Singapore

Roles & Responsibilities · Overall Functions / support: · Corporate admin services & support includes budgeting & monitoring of expenses for all BUs · Fixed Assets (FA) inventorising & reconciliation · BCP & EHS · Travel management reports · Staff onboarding (new/transfers/attach ...
Executive, Group Administration

4 days ago

CapitaLand Singapur, Singapore

Job Description · Overall Functions / support: · Corporate admin services & supportIncludes budgeting & monitoring of expenses for all BUsFixed Assets (FA) inventorising & reconciliationBCP & EHSTravel management reportsStaff onboarding (new/transfers/attachments, etc) & staff e ...
Executive, Group Administration

5 days ago

CapitaLand Singapur, Singapore Full time

Job Description · Responsibilities · Source, negotiate and obtain quotations from service providers for all services. · Manage preventive and routine maintenance and work schedules to ensure effective execution. · Liaise with service providers, contractors, building management p ...
Manager, Group Administration

5 days ago

Far East Organization Singapur, Singapore

Responsibilities · Identify emerging trends impacting the workplace, stay updated and drive adoption of industry best practices and compliance with relevant regulations. · Manage all office administration matters and business centre operations. · Review existing processes and ...
VP, Credit Administration Group

4 days ago

SMBC Group Singapur, Singapore

Responsibilities · Execute strategic plans & operational goals for Credit Administration Middle Office deliverables which are to be aligned to organizational objectives. Assist Group Head to plan & manage budgets for respective groups within direction of Management. · Identify ar ...
Group Administrator Executive #HZO

4 days ago

Recruit Express Pte Ltd Singapore

Salary: Up to $4K basic + 1.5months completion bonus annually · Job Scope: · Corporate admin services & support · Includes budgeting & monitoring of expenses for all BUs · Fixed Assets (FA) inventorising & reconciliation · BCP & EHS · Travel management reports · Staff onboardin ...
Group Administrator Executive #HZO

4 days ago

Recruit Express Pte Ltd Singapore Full time

Salary: Up to $4K basic + 1.5months completion bonus annually · Job Scope: · Corporate admin services & supportIncludes budgeting & monitoring of expenses for all BUs · Fixed Assets (FA) inventorising & reconciliation · BCP & EHS · Travel management reports · Staff onboarding (ne ...
Group Administrator Executive #HZO

4 days ago

RECRUIT EXPRESS PTE LTD Singapore

Roles & Responsibilities · Salary: Up to $4K basic + 1.5months completion bonus annually · Job Scope: · Corporate admin services & supportIncludes budgeting & monitoring of expenses for all BUs · Fixed Assets (FA) inventorising & reconciliation · BCP & EHS · Travel management rep ...
AVP, Credit Administration Group

2 days ago

SMBC Group Singapur, Singapore

Responsibilities · Ensure proper and timely checks on compliance with HO and MAS regulations and guidelines on credit applications received. · Monitor progress on approval of credit applications. · Check contents of loan/security agreements for adherence to approved credit terms ...
Senior Officer, Credit Administration and Control, Group Technology

1 week ago

United Overseas Bank Singapur, Singapore Full time

Senior Officer, Credit Administration and Control, Group Technology & Operations · Posting Date: 09-May-2023 Location: Singapore (City Area), Singapore, Singapore, · Company: United Overseas Bank Ltd About UOB · United Overseas Bank Limited (UOB) is a leading bank in Asi ...
Senior Officer/Manager, Credit Administration and Control, Group Technology

4 days ago

United Overseas Bank Singapur, Singapore Full time

Senior Officer/Manager, Credit Administration and Control, Group Technology & Operations · Posting Date: 09-May-2023 Location: Singapore (City Area), Singapore, Singapore, · Company: United Overseas Bank Ltd About UOB · United Overseas Bank Limited (UOB) is a leading bank ...
Senior Officer, Identity Access Management Administrator, Group Information Security

5 days ago

United Overseas Bank Singapur, Singapore Full time

Senior Officer, Identity Access Management Administrator, Group Information Security · Posting Date: 13-May-2023 Location: Singapore, Singapore, Singapore, · Company: United Overseas Bank Ltd About UOB · United Overseas Bank Limited (UOB) is a leading bank in Asia with a ...
Finance Officer

1 week ago

QAF LIMITED Singapore

**Position Description** · This role will provide support to the Group Finance Director in terms of operational activities as well as secretarial and administrative functions. Will also be responsible for assisting the preparation, and documentation of financial analysis projects ...
Executive, Group Scholarships and Awards

1 week ago

National Healthcare Group Singapore

-Family Group: Administration · As a member of Group Human Resources, the incumbent will support the portfolio of Group Development Awards under the guidance of the Manager, Group Scholarships and Awards. The incumbent will be responsible for the following: · - Ensure that develo ...