Executive Assistant - Singapore - AIRWALLEX (SINGAPORE) PTE. LTD.

AIRWALLEX (SINGAPORE) PTE. LTD. Singapore

5 days ago

Description

Roles & Responsibilities

As the Executive Assistant, you will be integral in supporting our technology executives by efficiently managing a diverse range of administrative, logistical, and project-oriented tasks. This role is perfect for individuals who excel in fast-paced environments and are characterized by their meticulous attention to detail, proactive nature, and exceptional organizational skills. Your efforts will be pivotal in enabling our executives to concentrate on their strategic responsibilities by handling the operational aspects of their roles with high proficiency.

What You Will Do:

Invoice Management: Oversee the creation and management of Purchase Orders using the Oracle system, ensuring that all administrative tasks related to invoicing and budgeting are executed with precision and efficiency.
Communication/Coordination: Serve as the primary point of contact for both internal and external stakeholders, managing communications and coordinating significant events such as monthly all-hands meetings, offsite gatherings, and other critical stakeholder interactions.
Project and Task Management: Support the management and oversight of key internal projects, facilitate meetings, and ensure the accurate and timely documentation of meeting notes and necessary follow-ups.
Calendar Management: Assume full responsibility for managing the calendars of executives, meticulously scheduling appointments, meetings, and events to prevent conflicts and optimize the executives' time.
Travel/Logistics: Manage all travel logistics for multiple executives, including arranging flights and accommodations, handling transfers, organizing visa requirements, and addressing other travel-related tasks.

Who You Are:

You are exceptionally organized and capable of juggling multiple tasks and projects concurrently.
You possess superior communication skills and are comfortable liaising with stakeholders at all organizational levels.
You are proactive, routinely anticipating the needs of the executives you support to ensure seamless and efficient management of their schedules and responsibilities.
You demonstrate a strong commitment to your duties and are meticulous in your work, paying close attention to every detail.
You adapt quickly and thrive in dynamic, ever-evolving environments.

Skills and Experience You Will Bring:

Degree holder with at least 3+ years of experience in an executive assistant role, ideally supporting C-level executives.
Proficient in using Oracle, Concur or similar ERP systems for managing financial and administrative tasks.
Experienced in project management and coordinating large-scale events and meetings.
Highly skilled in MS Office applications, including Word, Excel, and PowerPoint.
Adept at managing complex travel arrangements and logistics for multiple executives.

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Excel
Oracle
Travel Arrangements
Arranging
ERP
Invoicing
Task Management
MS Office
PowerPoint
Project Management
Attention to Detail
Communication Skills
Administrative Support
Budgeting
Scheduling

Executive/assistant Executive

1 week ago

National Environment Agency Singapore

**What the role is** · You will be working in the Memorial Facilities and Planning Division under Public Health Services and Capabilities Group and assist the section to provide after-death care services at government cemetery and crematorium office. · **What you will be working ...
Assistant Executive/executive

1 week ago

NYP Nanyang Polytechnic Singapore

[What the role is] · Join a team of dynamic professionals to support the Diploma in Business Management on-campus Teaching Enterprise Project (TEP) Centres. You will play a key role in the daily administration and operations of the TEP centres, taking on supervisory responsibilit ...
Assistant Executive/executive

1 week ago

SPO Singapore Polytechnic Singapore

Job Description Summary · [What the role is] · Ranked top 50 most attractive employers in Singapore - The Straits Times Singapore's Best Employers 2023 · As Singapore's first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for ou ...
Assistant Executive/executive

1 week ago

NEA National Environment Agency Singapore

[What the role is] · You will provide support in the administration of Human Resource (HR) functions, ranging from Extension of Contract, Retirement, Re-employment, Recruitment of Casual Staff, payroll and claims matters. · [What you will be working on] · You will attend to HR re ...
Executive Assistant

1 week ago

BEACH HOUSE PICTURES PTE. LTD. Singapore

**Job Brief · We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior executives. · The executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports and ...
Executive Assistant

3 days ago

Nicoll Curtin Group Singapore

**Executive Assistant** · Looking for an exceptionally bright, experienced, energetic and self-motivated Executive Assistant to support our APJ Director. · KEY RESPONSILIBILITIES: · - Support up to two APJ Leaders · - Manage complex calendars and scheduling · - Manage domestic an ...
Executive Assistant

1 week ago

WENET SGP PRIVATE LIMITED Singapore

**Responsibilities**: · - Manage Executive's calendars, including scheduling appointment, meetings, and conference calls, and coordinating travel arrangements. · - Prepare and edit correspondence, presentations, reports, and other documents for Executives, ensuring accuracy and p ...
Executive Assistant

1 day ago

PRISM Singapore

**Description**: · About the role: · PRISM+ is a rapidly growing and ever-evolving organisation based in Singapore, and we are looking for a skilled and highly organized Executive Assistant. This role reports to the Managing Director and is required to provide administrative supp ...
Executive Assistant

3 days ago

PILATES CONNECT PTE. LTD. Singapore

**Position Overview**: The Executive Assistant plays a pivotal role in ensuring the smooth functioning of the office and providing comprehensive administrative support to the Chairman and the Executive Director of the company. This role requires professionalism, discretion, organ ...
Executive Assistant

4 days ago

MANDALA CLUB PTE. LTD. Singapore

ROLE. · ROLE OVERVIEW. · The Executive Assistant, Mandala Club is responsible for providing high-level confidential support to · the CEO by providing a full Gate-keeping and monitoring the flow of multi-platform communications to and · from the Office of the executives. Aiding in ...
Executive Assistant

12 hours ago

ANGLE RECRUITMENT PTE. LTD. Singapore

**Responsibilities**: · - Manage executives' calendars and schedules, including scheduling meetings, appointments, and travel arrangements · - Coordinate and prepare materials for meetings, presentations, and conferences · - Assist with document preparation, editing, and formatti ...
Executive Assistant

1 week ago

SUNRIDER SINGAPORE, LLC Singapore

**Executive Assistant & Project Manager/Coordinator** · This job reports to the Executive Regional Director (ERD) based in Singapore who oversees the Regional Management Team of Southeast Asia, India, Hong Kong Taiwan, Australia and New Zealand. Regional Management consists of Co ...
Executive Assistant

1 week ago

OFFICE SECRETARIES PTE. LTD. Singapore

**Executive Assistant to Consultants** · for international head-hunting firm located in Raffles Place · The responsibilities of the role are diversified, including but not limited to project management, document preparation (including editing, formatting, and finalizing), calenda ...
Executive Assistant

1 week ago

ACI WORLDWIDE (ASIA) PTE. LTD. Singapore

**Join the Team Making Possibilities Happen** · - If you've ever used an ATM, paid a bill through your phone, sent money to a friend or shopped online, chances are your transaction was safeguarded and processed using our software. Now it's your turn to serve the payment needs of ...
Executive Assistant

1 day ago

RK RECRUITMENT PTE. LTD. Singapore

**Executive Assistant (to the Directors)** · **Benefits Summary**: · - $3300 - $4200 + AWS + Variable Bonus · - Monday - Friday · - 9am to 6pm · - Suntec · **Responsibilities**: · - Managing the calendar for the Group Chief Executive Officer ("Group CEO"), including scheduling ap ...
Executive Assistant

1 week ago

UNIVERZ HR CONSULTING PTE. LTD. Singapore

As part of our rapid growth and expansion, we are seeking a highly organized and efficient Executive Assistant to the CEO and play a vital role in supporting the CEO and building a positive culture in the office premise. · Job Responsibilities · - Handle confidential and sensitiv ...
Executive Assistant

4 days ago

Pinterest Singapore

**About Pinterest**: · Millions of people across the world come to Pinterest to find new ideas every day. It's where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life th ...
Executive Assistant

2 days ago

MIRADOR BUILDING CONTRACTOR PTE LTD Singapore

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's corporate planning department. You should be well-organized, have great time management skills and be able to act without guidance. Contributing to the efficiency of o ...
Executive Assistant

12 hours ago

Ain Society Singapore

The Executive Assistant at the Young Heroes Cancer Care Centre plays a crucial role in ensuring the efficient operation of the center's programs and services. This position primarily focuses on providing essential administrative support to maintain the smooth functioning of vario ...
Executive Assistant

3 days ago

DERMASOLUTIONS SERVICES PTE. LTD. Singapore

**Job Description**: · - Maintain the Director's calendar, including scheduling meetings, appointments, speaking engagements and travel arrangements. · - Provide coordination, monitoring and communication of projects under the medical brands · - Coordinate work with external vend ...