Jobs

    Office Administrative - Singapore - AUDREY GLOBAL PTE. LTD.

    AUDREY GLOBAL PTE. LTD.
    AUDREY GLOBAL PTE. LTD. Singapore

    2 days ago

    Default job background
    Description
    Roles & Responsibilities

    About us:

    Our story began in 2017 with only one goal in mind – reinventing the quality of life and there it is, Audrey Global Pte Ltd.

    Who would've thought that we'd achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue and strive to provide affordable high-grade household items to solve your space constraints.

    With 7 major brands under our management, we will ensure to offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

    Join us on our venture to become Singapore's top retail and eCommerce enterprise. We are rapidly expanding, and if you think you have what it takes, we would like to hear from you

    Basic Function of Position:

    Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.

    *This is not a remote working position*

    Roles & Responsibilities:

    • Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
    • Implementing Director's instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
    • Coordinating and solving problems that straddle departments or do not fall under specific departments
    • Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
    • Answering phone calls, assisting in inquiries and directing to relevant personnel
    • Occasionally will be required to assist in retail sales and stock-taking
    • Plan, schedule, and remind the Director of meetings and appointments
    • Record-keeping of confidential and controlled documents
    • Prepare minutes of meetings and correspondences meeting
    • Prepare, monitor, and compile management reports, etc
    • Perform full spectrum of administrative support
    • Manage documents for quotations, proposals, projects, etc
    • Provide support such as following up with departments and projects
    • Provide administrative support such as filing, updating, and maintaining client and policy data
    • Work with various business units, government agencies, and associations on behalf of the Managing Director
    • Maintain proper filing system, including data management and file sharing for managing director
    • Any other general duties as assigned by the Managing Director
    • Have a strong work ethic and are eager to learn, including add-on services

    Requirements:

    • Diploma / Degree in any discipline
    • Minimum 3 years of relevant work experience in a similar role preferred
    • Class 3 Driving License
    • High proficiency with MS Excel especially VLOOKUP
    • Meticulous and able to work independently and as a team
    • Able to work in a fast pace working environment
    • Positive working attitude and pleasant personality to live and work well with colleagues
    • Able to start work immediately
    • Good interpersonal skills
    • Is proficient in English
    • Maintains confidentiality and exercises discretion
    • Is detail-oriented and responsible

    Benefits:

    • Paid MC/ Hospitalization leaves
    • Annual company retreats
    • Outpatient/Medical reimbursement
    • Dental allowance
    • Open-space concept office
    • Recreational facilities
    • Free beverages and snacks
    • Pet friendly office
    Tell employers what skills you have

    Microsoft PowerPoint
    Troubleshooting
    Microsoft Office
    Microsoft Excel
    Interpersonal Skills
    Inventory
    Data Management
    Retail Sales
    Office Administration
    Driving License
    Class 3 Driving License
    Time Management
    Bookkeeping
    Communication Skills
    Administrative Support
    Human Resources
    Vlookup
    Directing
    Databases
    Able To Work Independently
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