Jobs

    Executive Secretary - Singapore - A-IT SOFTWARE SERVICES PTE LTD

    A-IT SOFTWARE SERVICES PTE LTD
    A-IT SOFTWARE SERVICES PTE LTD Singapore

    1 week ago

    Default job background
    Description
    Roles & Responsibilities

    Responsibilities:

    Administration of Data team regular tasks to ensure smooth operations of the whole unit.

    1. Provide administrative support to Data Platform.

    2. Assist in the on-boarding and off-boarding of resources (coordinating on 1st day reporting, preparing access, laptops, work phone, staff pass, email distribution list, welcome pack etc...).

    3. Assist in procurement process for office supply, event catering, festive gifts for clients, or staff & internal celebratory events for staff. Including admin task such as prepare purchase order, tracking deliveries, and managing vendor relationships.

    4. Oversee office supplies inventory, printers, order supplies, MacBook's, Window laptops, stationeries, pantries snacks, and ensure equipment maintenance.

    5. Act as point of contact for internal and external stakeholders, responding to inquiries and directing them to the appreciate personnel.

    6. Support all the departmental engagement events, workshops, and training sessions.

    7. Collaborate with other administrative staff across departments to streamline processes and improve efficiency.

    8. Assist in related projects and tracking of key items, liaising with internal and external stakeholders, including co-ordinating and managing the logistics for offsite meetings and conferences.

    9. Provide logistical support for all meetings, conference calls, and events.

    Requirements:

    1. Minimum Diploma holder, junior level with at least 2-3 years of administrative experience.

    2. Experience working in fast paced and demanding working environment like a financial services industry.

    3. Highly proficient in all Microsoft applications (Excel, Word and PowerPoint) related systems

    4. Independent, strong planning and organisation skills, meticulous and ability to multitask while working under pressure.

    5. Good time-management skills with ability to prioritise tasks assigned.

    6. Strong team-player with effective listening, communication, and interpersonal skills.

    7. Prior experience / familiarity with large bank's administration / operating processes is an advantage

    Tell employers what skills you have

    Vendor Relationships
    Ability to Multitask
    Microsoft Office
    Microsoft Excel
    Travel Arrangements
    Laptops
    Interpersonal Skills
    Administration
    Procurement
    PowerPoint
    Equipment Maintenance
    Administrative Support
    Banking
    Working Under Pressure
    Directing
    Catering
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