Jobs

    Executive Secretary - Singapore - DYSON SPHERE NEW ENERGY PTE. LTD.

    DYSON SPHERE NEW ENERGY PTE. LTD.
    DYSON SPHERE NEW ENERGY PTE. LTD. Singapore

    4 hours ago

    Default job background
    Description
    Roles & Responsibilities

    Job Summary:

    The Executive Secretary provides high-level administrative support to executives or senior management within the organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently. The Executive Secretary serves as a primary point of contact for internal and external stakeholders, manages schedules, coordinates meetings and events, and handles confidential information with professionalism and integrity.

    Responsibilities:

    1. Calendar Management: Maintain executives' calendars, schedule appointments, meetings, and travel arrangements.
    2. Communication: Serve as a primary point of contact for internal and external communication, including screening phone calls, responding to emails, and drafting correspondence.
    3. Document Management: Prepare and distribute memos, reports, presentations, and other documents as needed. Ensure accuracy and confidentiality of all documents.
    4. Meeting Coordination: Coordinate and schedule meetings, conferences, and appointments. Prepare agendas, take minutes, and distribute meeting materials.
    5. Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, transportation, and visa requirements.
    6. Office Management: Maintain office supplies, equipment, and facilities. Assist with office organization and layout as needed.
    7. Record Keeping: Maintain accurate records and files, both electronic and physical. Ensure compliance with record retention policies.
    8. Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
    9. Problem Solving: Address inquiries and resolve issues in a timely and efficient manner. Anticipate needs and proactively identify solutions.
    10. Support: Provide administrative support to executives as needed, including project coordination, research, and special projects.

    Requirements:

    • Proven experience as an executive secretary or similar administrative role.
    • Excellent organizational and time management skills.
    • Strong written and verbal communication skills.
    • Proficiency in Microsoft Office Suite and office management software.
    • Ability to prioritize tasks and work independently with minimal supervision.
    • Discretion and confidentiality in handling sensitive information.
    • Attention to detail and accuracy in all work.
    • Professional demeanor and interpersonal skills.
    • Bachelor's degree or equivalent experience preferred.
    • Experience with calendar management software (e.g., Microsoft Outlook, Google Calendar).
    • Certification in administrative or secretarial studies.
    Tell employers what skills you have

    Outlook
    Document Management
    Microsoft Office
    Travel Arrangements
    Interpersonal Skills
    Office Management
    Problem Solving
    Transportation
    Google Calendar
    Administrative Support
    Project Coordination
    Screening
    Ability to Prioritize
  • SEARCH INDEX PTE. LTD.

    Executive Secretary

    6 days ago

    SEARCH INDEX PTE. LTD. Singapore

    **Job Highlights**: · - 5 days work week, Transport provided To and from Clement MRT · - Every WED WFH with daily lunch provided · **Job Description**: · Division/Department: Business Development · Reporting to: Chief Executive Officer · Job title: 1-year Contract Executive Secre ...

  • SingHealth Group

    Executive Secretary

    1 day ago

    SingHealth Group Singapore

    National Heart Centre of Singapore Pte Ltd**Executive Secretary**: · - Job Category: Administration- Posting Date: 14 May 2024You will provide secretarial and administrative support to the Chief Executive Officer. Your responsibilities include managing and coordinating meetings a ...

  • PENINSULAIOR HOTEL

    Executive Secretary

    1 week ago

    PENINSULAIOR HOTEL Singapore

    **EXECUTIVE SECRETARY** · We are looking for a team player who is well organized, motivated and trustworthy to join us as Executive Secretary. · You are expected to perform secretarial and administrative duties, take minutes of meetings, and co-ordination of meetings among heads ...

  • Linkedcorp HR Consultancy Pte Ltd

    Executive Secretary

    6 days ago

    Linkedcorp HR Consultancy Pte Ltd Singapore

    **Responsibilities**: · - Managing the Executive Directors' calendar and making travel arrangements · - Organise board meetings and ensure relevant documents are distributed to the Directors · - Liaising with the Board of Directors on meetings and announcements · - Liaising with ...

  • SINPEAK PTE. LTD.

    Executive Secretary

    3 days ago

    SINPEAK PTE. LTD. Singapore

    **Executive Secretary Responsibilities**: · - Performing accurate research and analysis. · - Coordinating arrangements, meetings, and/or conferences as assigned. · - Taking dictation and writing correspondence. · - Compiling, proofreading, and revising drafts of documents and rep ...

  • Adecco - GS Perm

    Executive Secretary

    1 week ago

    Adecco - GS Perm Singapore

    Prior experience in Executive Assistant/Secretary duties · - Prior experience in supporting senior management level · - Prior experience working in heatlhcare sector is advantageous · **Executive Secretary** · - Work hours: office hours · - Permanent role · - Great benefits · You ...

  • EVERSHINE PROJECTS PTE LTD

    Executive Secretary

    1 week ago

    EVERSHINE PROJECTS PTE LTD Singapore

    **Job Description**: · 1. An Executive Secretary maintains the executive's agenda plans · 2. Plan appointments and meetings, attends meetings and takes minutes, handles phone calls, manages correspondence, arranges travel, maintains records, and assists in various administrative ...

  • KK Women's and Children's Hospital

    Executive Secretary

    3 days ago

    KK Women's and Children's Hospital Singapore

    KK Women's and Children's Hospital Pte. Ltd.**Executive Secretary**: · - Job Category: Administration- Posting Date: 12 Jun 2023**Executive Secretary, CMB's Office** · You are responsible for providing administrative and secretarial support to the Chairman, Medical Board and the ...

  • RDC ARCHITECTS PTE LTD

    Executive Secretary

    1 week ago

    RDC ARCHITECTS PTE LTD Singapore

    Come join our team · We seek capable, passionate and resourceful persons for the following: · **Executive Secretary**: · Executive secretary provides secretarial and administrative support to the project team. · Responsibilities of the Executive Secretary include: · - Handle pre- ...

  • DARCO WATER TECHNOLOGIES LIMITED

    Executive Secretary

    6 days ago

    DARCO WATER TECHNOLOGIES LIMITED Singapore

    Job Responsibilities: · - Managing the Executive Directors' calendar and making travel arrangements · - Organise board meetings and ensure relevant documents are distributed to the Directors · - Liaising with the Board of Directors on meetings and announcements · - Liaising with ...

  • WANCO MANPOWER PTE LTD

    Executive Secretary

    6 days ago

    WANCO MANPOWER PTE LTD Singapore

    **General Administration** · - Provides secretarial and administrative support to President, FICO as well as Procurement & Logistics. · - Collate, format and distribute Monthly Reports from respective departments. · - Monitor and maintain of department-related training records, c ...

  • SEE YA TONIGHT PTE. LTD.

    Executive Secretary

    6 days ago

    SEE YA TONIGHT PTE. LTD. Singapore

    **Responsibilities**: · - Maintain executives' calendars, schedule appointments, meetings, and travel arrangements. · - Prepare and distribute memos, reports, presentations, and other documents as needed. Ensure accuracy and confidentiality of all documents. · - Coordinate and sc ...

  • GMP Group

    Executive Secretary

    1 week ago

    GMP Group Singapore

    **Responsibilities**: · - Provides secretarial and administrative support to President, Finance as well as Procurement & Logistics. · - Collate, format and distribute Monthly Reports from respective departments. · - Monitor and maintain of department-related training records, con ...

  • BIRDBOX PTE. LTD.

    Executive Secretary

    3 days ago

    BIRDBOX PTE. LTD. Singapore

    **Birdbox Office - Executive Secretary** · 1. **JOB SCOPE** · 1.1 Private support · - Providing administrative support to the owners and family when necessary. · - To oversee the maintenance and management of all rental properties across multiple locations. · - Oversee and mainta ...

  • XCL World Academy

    Executive Secretary

    6 days ago

    XCL World Academy Singapore

    XCL World Academy is looking to recruit an **Executive Secretary** who will work closely with the Superintendent and General Manager to organise all functions of the school's central office. · The work will require a variety of unspecified and sometimes unpredictable tasks that n ...

  • Reeracoen Singapore Pte Ltd

    Executive Secretary

    1 day ago

    Reeracoen Singapore Pte Ltd Singapore

    Our client is a technology firm, presently looking to recruit an Executive Secretary to lead the engineering team and bring the company to the next level. The incumbent will be part of the product team and will frequently communicate with overseas entities when · 【 What you will ...

  • HSA Health Sciences Authority

    Executive Secretary

    1 day ago

    HSA Health Sciences Authority Singapore

    As a Personal Assistant, you will provide secretarial and executive support to the Chief Executive Officer of Health Sciences Authority. This includes working closely with divisions, partners and stakeholders to manage the principal's schedule, handling calls and correspondences, ...

  • Adecco - GS Perm

    Executive Secretary

    1 day ago

    Adecco - GS Perm Singapore

    Prior experience in Executive Assistant/Secretary duties · - Prior experience in Admin duties · - CBD Area · **Executive Assistant/Secretary** · - Work hours: office hours · - Permanent role · - Location: CBD Area · - Great benefits · You'll be responsible for providing full secr ...

  • Good Job Creations (Singapore) Pte. Ltd.

    Executive Secretary

    6 days ago

    Good Job Creations (Singapore) Pte. Ltd. Singapore

    Executive Secretary · IT・通信 · - 求人番号 気になる- 雇用形態正社員 · - 業種IT・通信 · - 職種- 給与SGD 6,000 ~ SGD 12,000 · - 待遇VB (1-4 months) (No AWS) · - 就業時間8:00 - 17:00 · - 勤務日Mon - Fri · 概要 · 日系企業での秘書業務となります。 · 秘書業務経験をお持ちの方大歓迎です · 求人内容 · - Plan user acquisition strategies and various overseas market ...

  • QUANTUMSYS TECHNOLOGIES PTE. LTD.

    Executive Secretary

    1 week ago

    QUANTUMSYS TECHNOLOGIES PTE. LTD. Singapore

    **Job Description · The Executive Secretary performs general administrative tasks, on behalf of the CEO and CMB. This involves coordinating various calendars and meetings to support the leaders of the hospital. · He/she is typically outgoing and friendly, and able to work well wi ...