Team Secretary - Singapur, Singapore - Turner & Townsend

Turner & Townsend Singapur, Singapore

2 days ago

Full time

Description

Job Description

Provide administrative support for case studies for job(projects) ongoing and/or completed
Support P&L Leads with managing and keeping their calendars up todate
Upon request from project leads, responsible for setting up projects (create project job numbers (FMS etc..), new client codes where needed, raising of invoices (generate client invoices, assist in payment recovery including up loading to required client payment portals)
Generate monthly status reports on invoices raised and pending (aligned with finance through topdown)
Manage all travel arrangements for the team.
Arrange team events and meetings
Update and create meeting presentations and reports as requested
Complete assignments accurately and within set deadlines
Update client files to ensure accurate information is maintained
Tracking and following up on submission of Monthly Reports, Client Cares, CEP Online.
Maintaining and updating project related information on the system.
Support and lead the renewal of business licenses, registrations and certifications PSPC (PM01/ QS01)
Provide adhoc support to the team and business leads where required
Able to support business generation and marketing teams in putting together bids and proposal

Qualifications

No more than 8 years' experience in a similar role preferably from a project/cost/engineering consultancy
Good written and spoken English
Able to work collaboratively in teams and well organised
Manage tight timeframes

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Additional Information

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