- Provide secretarial and administrative support to PPD
- Organise internal and external meetings and events, and their relevant logistics including booking dates and venues, ordering refreshments, supporting events onsite etc.
- Manage the timely submission of claims, purchase requisition, IT provision requests and HR requests etc.
- Manage office supplies requisition and maintain stationery and gift inventory Organise and maintain databases e.g. corporate gifting list, staff admin etcSupport and coordinate the onboarding and offboarding of new/existing staff
- Facilities management for PPD's office e.g. managing seating plan and company assets etc.
- Maintain team schedule and calendars for key personnel
- Perform knowledge management and filing work
- Process claims submitted for various programmes/projects
- Collect and manage data for subsequent analysis
- Meticulous, good attention to detail and numbers
- Strong planning and organisational skills
- Team player who is able to work independently
- Proactive and able to multi-task
- Good communication skills
- IT savvy and basic Microsoft Office skills; strong Excel skills is an advantage
- At least 2 years of relevant working experience
- Experience in administration will be advantageous
- Familiarity with Singapore public, healthcare or social care sectors will be advantageous
- Willing to work outside of office hours e.g. weekends
- Professional Licenses not required
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Senior Executive Assistant, Precinct Planning - Singapore - NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD.
Description
Roles & ResponsibilitiesOverview
Reporting to Assistant Director (Precinct Planning & Development), you will support the Precinct Planning & Development Department (PPD; under RHSO Operations Division) in secretarial and administrative work, grant administration and data management.
Job Responsibilities
2. Processing claims
3. Data management and analysis
4. Any other duties, projects or assignments by Reporting Officer and/or HOD
Requirements
Qualification Required and Area of Discipline
Diploma in any discipline, preferably science or business management related
Required Competencies and Capabilities (Skills, Experiences and Professional Licences)
Skills:
Experience:
Able To Multitask
Microsoft Office
Administrative Work
Inventory
Healthcare
Data Management
Knowledge Management
Administration
Good Communication Skills
Attention to Detail
Administrative Support
Requisition
Databases
Able To Work Independently
Facilities Management
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