- To assist and support the Manager at the Ops department on the day-to-day workshop & depots operations.
- Provide administrative support to the Ops Department such as filing, recording of job requisition (JR), incoming & outgoing vehicles records, bi-weekly insurance claims report, etc.
- Assist to handle the full set of the accident claim processes, ensuring motor claims processes are followed up closely, till the finalization of payment.
- Submission of insurance report on a bi-weekly basis and endorsed by Manager
- Issuance of the Quotation, DO and Invoice for the depots.
- To assist Manager in conducting bi-weekly toolbox meetings, ensuring proper documentation is in place.
- Ensuring the First Aid box and its content are constantly monitored and replenished.
- Ensuring monthly OT claims are processed and approved for HR to process with payroll calculation.
- To render kind assistance to foreign workers on all administrative applications.
- Actively participate and attend safety committee meetings in the absence of the Manager in compliance with organizational safety practice & procedures.
- Any ad-hoc duties as assigned.
- A-level / Diploma and above or equivalent.
- Compulsory to have knowledge in Microsoft Office, especially Excel.
- Report generation with a good eye for details to ensure report accuracies.
- Meticulous sense of responsibilities and good working attitude & follow-up skills.
- Good interpersonal skills and being able to work in a fast-paced environment.
- Enjoy working with all levels of employees.
- Process good communication and written skills.
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Description
Roles & ResponsibilitiesJob Description
Job Requirement
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Interpersonal Skills
Administration
Payroll
Vehicles
Compliance
Written Skills
First Aid
Administrative Support
Excel
Requisition
Able To Work Independently
