Jobs

    Snr Executive Assistant - Singapore - RECRUIT EXPRESS PTE LTD

    RECRUIT EXPRESS PTE LTD
    RECRUIT EXPRESS PTE LTD Singapore

    1 week ago

    Recruit Express Pte Ltd background
    Description
    Roles & Responsibilities

    Major Duties and Responsibilities

    Personal Assistance to Executive Director(s)

    • Plan, schedule and coordinate meetings/appointments with multiple representatives from various internal and external institutions / organizations.
    • Ensure the logistics of the meetings are in place e.g. booking of meeting rooms, set up of projectors etc.
    • Prepare meeting materials, distribute meeting agendas related documents and provide secretariat support, when necessary
    • Accurate and timely management and updating of Executive Director(s)' calendars
    • Assist Executive Director(s) to submit conference/business trips application for approval, manage travel plans i.e. flight/hotel/transfers/visa arrangements and conference registration
    • Assist Executive Director(s) to prepare conference/travel files and itinerary; complete submission claims for overseas travel and corporate expenses
    • Maintain the filing system and records and ensure timely retrieval of such files and records as and when required.

    Departmental support

    • Coordination for organization's core strategic meetings/regular department meetings and provide secretariat support such as agenda collation, minutes taking and drafting of slides, when required.
    • Support on-boarding and off-boarding of staff for organization, including the raising of job requests, mobile phone reimbursement applications, electronic mailing list and physical mailers.
    • Managing of office facilities (queries on workstation allocation, lock replacement), stationery supplies, computer peripherals, name stamp and name card orders (through e-stationery account)
    • Managing department's account in corporate social media platforms, where applicable
    • Collection and distribution of letters and publications delivered to the organization
    • Assist with the management and tracking of the department's fixed assets (e.g. laptops), ranging from purchase of replacement laptops to oversee the transfer, condemnation and proper disposal of laptops/external hard disk to updating of department records regularly, as well as to provide support in HQ's fixed asset verification exercise.
    • Assist with preparation and implementation of department events, workshops and trainings.
    • Coverage for other administrative duties during the absence of Senior Executive/Executive/Executive Assistant.
    • Other general office administrative duties of the department, as assigned.

    Job Requirements

    Education/Experience

    • Diploma in any discipline
    • Preferably with at least 2 – 3 years of experience as a personal assistant or in general office management
    • Proficiency in Microsoft Office applications is essential

    Personal Attributes

    • Good interpersonal, communication skills with the ability to work independently in a team
    • Meticulous, organized and detailed-oriented
    • Willing to assume responsibilities as directed.

    Interested candidates please send a copy of your resume to

    Lynn Ho
    R

    Recruiter's Ref Code: #HHO

    Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
    EA License: 99C4599

    Tell employers what skills you have

    Numeracy
    Lifesciences
    Microsoft PowerPoint
    Microsoft Office
    Microsoft Excel
    Social Media
    Ability To Work Independently
    Good Interpersonal Communication Skills
    Healthcare
    Office Management
    Administration
    Clinical Operations
    Writing
    Communication Skills
    Human Resources
    Microsoft Word
    Customer Service
    Business Development
    Screening
    Able To Work Independently
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