Operations Executive - Singapur, Singapore - Design Business Chamber Singapore

Design Business Chamber Singapore Singapur, Singapore

1 week ago

Description

We are on the lookout for new talent to join us in championing good design as a core competence in a highly competitive global marketplace. We value everyone's diverse opinions about how design can go beyond aesthetics and functionality, where it can ultimately be a life enhancer and influence culture.

You will work alongside stalwarts of the design community and senior industry leaders across disciplines, in a collaborative environment where you will thrive and grow. If you would like to play a part in shaping the future of design in Singapore and be a strong voice for the community, we want to hear from you.

Requirements

3 years of experience in administrative support, operations or event coordination.
A good team player and be able to work independently
Strong organisational and time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously and meet deadlines.
Good communication skills, with a service-oriented attitude and the ability to work effectively with diverse stakeholders and vendors.
Able to handle MS Office and adapt at other digital platforms, i.e Xero, Stripe, Slack, , etc.
Familiarity with project management tools and CRM systems.

About the Role

Provide administrative support to the Secretariat team including managing calendars, scheduling meetings and coordinating travel arrangements.
Manage office operations including liaisons with landlord, office supplies, equipment and facilities to ensure a conducive working environment.
Coordinate logistics for events, including venue booking, catering, audiovisual setup and guest registration.
Serve as the primary point of contact for members, providing information, processing membership applications, payment collections and maintaining the database, including facilitating renewals.
Assist in budget tracking and expense management for various projects.
Leave management to track and administer employee's annual leave, sick leave and more.
Responsible for planning, coordinating and executing the Annual General Meeting and Executive Committee meetings, including the documentation and compliance of notices in accordance with regulatory requirements.
Stay abreast and source for funding priorities to support the chamber's income stream.
Process all employee grant applications.
Support monthly processing of payments to vendors.
Manage SG Mark submission fees & winners' package payments and oversee the receipt of payments by their due dates.
Manage SG Mark jurors account creation and onboarding.

Personal Attributes

Resourceful, cheerful disposition with a positive working attitude
Possesses self-initiative, hardworking and responsible attitude
Ability to work independently and collaboratively

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