Jobs

    Administrative Assistants/ Executive - Singapore - LEGEND GLOBAL LOGISTICS PTE. LTD.

    LEGEND GLOBAL LOGISTICS PTE. LTD.
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    Description
    Roles & Responsibilities
    • Provide administrative and project management support which will include the smooth running of the day-to-day operations for the office, facilities management, equipment, assets and meeting rooms management
    • Keep record of office sundries and expenses in Singapore offices
    • Handle and distribute incoming and outgoing mails and courier arrangements
    • Coordinate the repair and maintenance of office units and office equipment in Singapore offices
    • Manage end-to-end process of overseas business trips, including complete visa documents, letters, travel insurance, accommodation and any other travel related matters in a timely manner
    • Oversees office space, equipment, suppliers, furniture maintenance by utilising of resources
    • Manage office cleaners, vendors, including office cleaning, pest control management, facilities management in Singapore offices
    • Manage, requisite and maintain office supplies and consumables including stationery, season parking, pantry supplies and consumables in Singapore offices
    • Coordinate the monthly phone bills at all office sites in Singapore and arrange for payment
    • Recommendation, manage and liaise with suppliers and vendors on service agreement
    • Manage office equipment and their contracts, leases, service agreements and ensure proper documentation and records
    • Maintain updates and records of certificates, insurance, licences and permit documentation, including data management and filing
    • Coordinate and arrange printing of name cards
    • Manage the servicing, maintenance and renewal of motor vehicles
    • Maintain office telephone directory
    • Arrange and maintain records of corporate and festive gifts
    • Assist in organising company events
    • Support on HR matters
    Tell employers what skills you have

    Microsoft PowerPoint
    Microsoft Office
    Microsoft Excel
    Work Well Under Pressure
    Data Management
    Leases
    Consumables
    Administration
    Vehicles
    Data Entry
    Travel Insurance
    Project Management
    Furniture
    Administrative Support
    Facilities Management


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