Personal Assistant - Singapore - WILLET PARTNERS PTE. LTD.

WILLET PARTNERS PTE. LTD. Singapore

2 weeks ago

Description

Roles & Responsibilities

We are currently seeking a highly organized and dedicated Personal Assistant to support our management team. This role is pivotal in ensuring efficient management of the CEO's daily activities and the effective operation of our executive office.

Job Description:

As the Personal Assistant to the CEO, you will be the linchpin of support for the CEO, enabling them to focus on critical strategic issues. This role requires a proactive approach, exceptional communication skills, and a high level of discretion and professionalism.

Key Responsibilities:

Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
Provide gatekeeper and gateway role, creating win-win situations for direct access to the CEO's time and office.
Coordinate project timelines and follow up with internal and external stakeholders to ensure key milestones are met.
Handle confidential information with discretion and integrity.
Prepare and edit communications, presentations, and other documents designed for internal or external distribution.
Assist in the preparation and organization of board meetings and executive sessions.
Facilitate smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Manage, coordinate, and arrange senior-level meetings between stakeholders.
Perform ad hoc projects/tasks that help leverage the CEO's time effectively.

Requirements:

Proven experience as a Personal Assistant, Executive Assistant, or similar role.
Excellent organizational and time management skills.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong ability to communicate effectively in both written and verbal forms.
Ability to maintain a high level of integrity and discretion in handling confidential information.
Excellent interpersonal skills with the ability to manage complex and highly confidential situations.
Experience managing multiple priorities and navigating in a fast-paced environment
Experience working directly for C-level executives.

To Apply:

If you are interested in applying for this position, please submit your resume. Candidates with lesser experience may be consider for a admin. assistant role.

Only shortlisted candidates will be notified.

Tell employers what skills you have

Outlook
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Stress
Interpersonal Skills
Arranging
Administration
Data Entry
PowerPoint
Pressure
Communication Skills
Administrative Support
Scheduling

Personal Assistant

2 weeks ago

TJ INFOTECH PTE LTD Singapore

The Personal Assistant will be providing comprehensive administrative and secretarial support to Management team. The Personal Assistant will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support. The incumbent will report ...
Personal Assistant

3 weeks ago

VASILIA LUXE BEAUTY PTE. LTD. Singapore

**Required for assisting a entrepreneur in Singapore** · **1) Salon business** · - Assistance on personal private matters & personal expenses · - Manage shop operation and simple HR matters · - Assist with presentations and in shop reports · - Implement and/or develop procedures ...
Personal Assistant

1 week ago

SUNGLO MANAGEMENT PTE. LTD. Singapore

**Working Hours and Location**: · 9.30am to 6.30pm (Monday to Saturday) · East Coast · - Provide personal support to the Director and her family · - Manage day to day operations of the household, running errands and ensuring that all tasks are completed efficiently and effectivel ...
Personal Assistant

3 weeks ago

GNAME PTE. LTD. Singapore

Job Responsibilities · - Able to assist director to negotiate and close business deals, contracts, and partnerships, ensuring favorable terms and conditions for the organization. represent Director at certain business appointments · - assist in planning, coordinating and monitori ...
Personal Assistant

2 weeks ago

PARABOLEA PTE. LTD. Singapore

We are looking for a Personal Assistant to assist with general administration for a high networth family. · **Responsibilities**: · - Engage in tasks that support the proper functioning of a family's personal life. · - Help to coordinate functions, events and other activities. · ...
Personal Assistant

2 weeks ago

Peoplebank Singapore

**Job Title**: Personal Assistant · **Job Summary**: · We are seeking a highly organized and proactive Personal Assistant to join our client, MNC set up located in CBD of Singapore. · **Responsibilities**: · - Manage executives' calendars, including scheduling meetings, appointme ...
Personal Assistant

1 week ago

DNDTS PTE. LTD. Singapore

**Roles & Responsibilities**: · The Personal Assistant will be supporting CEO's Office. We are looking for someone who is bright, positive, open, flexible, and has good communication skills. · **Responsibilities**: · - Support in the form of Personal Assistant related work on a d ...
Personal Assistant

2 weeks ago

V RESOURCE MANPOWER PTE. LTD. Singapore

**Job Description**: · We are seeking a dedicated and efficient Personal Assistant to join our team. The ideal · **Responsibilities**: · - Manage social media marketing efforts, including content creation and scheduling. · - Utilize Canva tool for graphic design tasks, creating v ...
Personal Assistant

3 weeks ago

MARCO POLO SHIPYARD PTE. LTD. Singapore

All standard duties related to a PA position including personal life, family members and foreign domestic helpers as: · - Responsibility for calendaring and scheduling appointments. · - Co-ordinate and set up the arrangement for the meeting. · - correspondence. · - Organize trave ...
Personal Assistant

2 weeks ago

LIFEUP SG PRIVATE LIMITED Singapore

**General Administration Duties** · - Handle incoming calls and answer general enquiries. · - Assist with Sales team · **HR Admin Duties** · - Preparing HR documents. Such as employment contracts. · - Staff recruitment, payroll and leave management. · - Employee attendance monito ...
Personal Assistant

2 weeks ago

Amas Organisation Singapore

Personal Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports through a variety of tasks related to organization and communication. · Personal Assistant are responsible for confidential and time sensi ...
Personal Assistant

3 weeks ago

CULTIVAR ASIA PTE. LTD. Singapore

We are looking for a personal assistant for the Director and family. · **Responsibilities**: · - Conduct market research and organizational activities on behalf of Director · - Assist in HR related matters · - In charge of all private and confidential materials of the organizatio ...
Personal Assistant

1 week ago

HAI DI LAO HOLDINGS PTE. LTD. Singapore

**Position Overview**: · **Job Highlights** · - SGD4,500 ~ SGD8,000/mth · - Attractive Staff Benefits · - Flexi-work location arrangement · - Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination. · - Prepare and edit docu ...
Personal Assistant

1 week ago

GOURMETZ PTE. LTD. Singapore

Provide administrative / secretarial support to the CEO / ED - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc. · - Assist the CEO / ED in business-related matters for local and overseas business partners; property investments, business ...
Personal Assistant

2 weeks ago

TALENOMICS PTE. LTD. Singapore

**The Company**: · Our client is an established real estate investment company. Their business span across key markets in Asia Pacific. They are looking for an experienced, committed and dedicated Personal Assistant to support one of the Group CEOs in the day-to-day secretarial a ...
Personal Assistant

2 weeks ago

KARPENKO GYMNASTICS ACADEMY PTE. LTD. Singapore

Manage calendars and provide secretarial work to CEO · - Assisting with preparation for meetings · - Arrange and process expense claims · - Scheduling and confirming reservations/meetings plus taking minutes of meetings · - Sourcing and purchasing items needed for business / offi ...
Personal Assistant

3 weeks ago

MEGAFAB ENGINEERING PTE LTD Singapore

Personal Assistant to Company's Director and to provide support to Director's daily errands and requirements. · **Job Responsibility** · - Provides administrative support for Director · - Handles personal tasks for the Director · - Handles travel arrangements for Director · - Han ...
Personal Assistant

2 weeks ago

TRIFIC SOLUTIONS PTE. LTD. Singapore

**Job Posting: Personal Assistant to Sales & Operations Director** · **Salary range: SGD4,000 to SGD6,000** · **Location: Singapore, Bukit Merah · About the Role: We are seeking a highly motivated and organized Personal Assistant to support our Client as their Sales & Operations ...
Personal Assistant

2 weeks ago

LEE KIM HR PTE. LTD. Singapore

Our client who is an investment holding company is seeking for a Personal Assistant to assist the CEO. · **Responsibilities**: · - Management of CEO's diary, including scheduling of meetings, appointments and providing reminders. · - Management of travel and lifestyle arrangement ...
Personal Assistant

3 weeks ago

SNATCHJOBS SINGAPORE PTE. LTD. Singapore

**Job highlight**: · - Located in Town area · - Friendly working environment. · - No experience required · - We are looking for a Personal assistant to support the director needs. · - Ability to multi-task and handle the job properly · - Provide office administrative support · - ...