Jobs

    Executive Secretary - Singapur, Singapore - AccorHotel

    AccorHotel
    AccorHotel Singapur, Singapore

    1 week ago

    Default job background
    Full time
    Description
    Job Description

    This position is responsible for providing high-level secretarial and administrative support to the General back-to-back carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

    Responsibilities:

    • Ensure that the day-to-day administrative needs of the department are fulfilled.
    • Perform the duties within the framework defined by the norms of the Company and within the Hotel's internal regulations.
    • Keep confidential information CONFIDENTIAL.
    • Responsible for rendering secretarial and clerical services for the General Manager as required.
    • To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
    • To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from the General Manager, etc.
    • To prepare correspondence such as faxes, letters, memos, etc as assigned with a coding system for tracking.
    • Manage the General Manager Diary, ensuring it allows for an effective day (not too many diaries appoint in one day, not to put larger Department Head meetings or Rooms Division
    • meetings in one day back-to-back etc.). This is to allow the General Manager time to clear work without interruption.
    • To open and dispatch mail that relates to the department.
    • To maintain office supplies stock.
    • To keep herself acquainted with the General Manager's activities in order to assist in discerning priorities.
    Qualifications
    • Bachelor's Degree or Diploma in Hospitality Management
    • Minimum 4 years of secretarial experience with at least 4 years serving the senior management level
    • Excellent reading, writing, and oral proficiency in English language
    • Good working knowledge of MS Excel, Word, & PowerPoint
    • Good communication and customer contact skills
    • Service-oriented with an eye for details
    • Ability to work effectively and contribute to a team
    • Self-motivated and energetic
    • Well-presented and professionally groomed at all times
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