Administrative Executive - Singapore - STELLAR ACE OUTDOOR PTE. LTD.

STELLAR ACE OUTDOOR PTE. LTD. Singapore

2 days ago

Description

Roles & Responsibilities

Job Purpose

Responsible for the administrative functions involving the activities related to maintenance and operations of the bus/taxi shelters and its related inventories, and advertising busiess for Stellar Ace Outdoor.
This role includes reports preparation, coordination with relevant internal and external parties, and attending meetings and preparing related materials, to support the business activities.

Responsibilities

Handle general administrative tasks related to business activities such managing correspondences, emails, calls related to maintenance and advertising activities related to bus/taxi shelters and other inventories within Stellar Ace Outdoor business.
Manage and response to feedbacks and requests with internal or external parties such as customers, authorities and from public related to SAO's business.
Record, track and monitor ongoing and outstanding activities related to SAO's business such as for advertising and maintenance of outdoor (e.g. bus stop and taxi stop) inventories.
Support the business and operations on related administrative processes and procedures based on company policies.
Prepare reports, presentations, and other documentation for meetings and presentations.
Prepare financial reports for management presentation, billing and related tasks.
Plan and schedule routine and adhoc maintenance and cleaning activities with internal and external parties – include contractors, suppliers, and authorities.
Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
Conduct research and provide administrative support to various projects, as assigned.
Coordinate any activities related to advertising activities for the advertising panels/boards/mediums related to taxi/bus shelters, overhead bridges, passage linkway, etc.

Qualifications & Work Experience

Diploma in Business Administration or equivalent, and preferable with 2 years of relevant experience.
Self-motivated, always striving to improve or meet a standard of excellence.
Able to communicate effectively and work in and as a team.
Confident to manage contractors and liaise with customers for reporting and administrative works.
Proven work experience as an Administrator or similar role
Good knowledge of Excel (using formulas and creating spreadsheets), Words, Powerpoint and tools related to administration, reporting, bookkeeping and presentation.
Solid data entry skills with an ability to identify numerical errors
Good organizational and time-management abilities

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Advertising
Coordination
Administration
Data Entry
Bookkeeping
Administrative Support
client feedback
Reporting
Presentation
Scheduling
Research
Numerical data

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