Administrative Executive - Singapore - CENTAUR ASIA PACIFIC (SINGAPORE) PTE. LTD.

CENTAUR ASIA PACIFIC (SINGAPORE) PTE. LTD. Singapore

8 hours ago

Description

Roles & Responsibilities

Job Overview:

The Administrative Executive is a crucial member of the team, providing vital support to ensure smooth administrative operations. This position involves assisting the Deputy General Manager and collaborating with team members to handle various administrative tasks. The Administrative Executive is key to maintaining an organized work environment and facilitating seamless business processes.

Key Responsibilities:

Assist management and team members with daily administrative tasks like scheduling appointments, managing calendars, and coordinating meetings.
Prepare meeting agendas and take minutes, ensuring all necessary materials are shared with attendees beforehand.
Maintain accurate records, files, and databases, keeping documents organized and easily accessible.
Handle incoming and outgoing communications, including drafting emails, letters, and making phone calls.
Manage data entry, record-keeping, and database maintenance.
Coordinate contract renewals.
Ensure office space is organized, supplies are stocked, and facilities are well-maintained.
Oversee office supplies, equipment, and facilities, arranging maintenance and repairs as needed.
Provide support to colleagues and various departments to ensure smooth operations.
Assist with financial tasks such as invoicing, expense tracking, and budget monitoring.
Support sales activities by addressing customer inquiries, providing product information, and resolving issues.
Collaborate with the sales team to streamline order processing and maintain accurate sales records.
Lead and supervise the administrative team, offering guidance and fostering a culture of collaboration and improvement.

Qualifications:

Diploma in Business Administration or equivalent
Minimum 5 years of experience in an administrative or customer service role
Basic knowledge of sales processes
Proficient in Microsoft Office Suite
Strong organizational and communication skills

The Administrative Executive is essential for ensuring operational efficiency in both sales and administrative functions. The ideal candidate is organized, responsive, and capable of providing crucial support for a seamless workflow and positive customer interactions.

Additional Information:

Salary based on experience and qualifications
Immediate start preferred
5-day work week, 8 am to 5 pm
Possibility of occasional overtime work

Note:

If you possess the following skills, we want to hear from you:

Outlook
Ability to Multitask
Microsoft Office
Archiving
Interpersonal Skills
Inventory Management
Purchasing
Office Management
Invoicing
Administration
Data Entry
Attention to Detail
Effective Communication
Team Player
Customer Service
Scheduling
Database Management

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