administrative assistant - Singapore - ASIAONE ONLINE PTE. LTD.

ASIAONE ONLINE PTE. LTD. Singapore

1 week ago

Description

Roles & Responsibilities

AsiaOne is an established leading one-stop digital content destination based in Singapore and serving a regional audience. We believe in constantly adapting and innovating in order to be relevant for our clients and audiences. If you are committed, passionate, and keen to challenge yourself in this dynamic and fast-paced environment, AsiaOne could be the place for you

At AsiaOne, we are a close-knit family with an open organisational culture. The advertised roles will require the candidate to work closely with the management team, and cross-functionally with the other groups within the Company.

ADMINISTRATIVE ASSISTANT/EXECUTIVE (HR & FINANCE)

Role Overview

AsiaOne is looking for candidates with minimally 2-3 years of administrative experience, preferably meticulous and good with looking at numbers. This is a junior level role and you will be reporting to the Head, Corporate Strategy and Service Group.

We seek a highly skilled multitasker with strong communication abilities and a positive demeanour. The ideal candidate will support HR and Finance by managing various administrative responsibilities and fostering a helpful and optimistic atmosphere in the workplace.

To excel in this role, candidates should exhibit professionalism, politeness, and attentiveness, along with precision in their work. They should always be well-prepared and responsive, ready to tackle any challenge head-on. Proficiency with computers, general office tasks, and effective verbal and written communication will be advantageous.

Eligibility Criteria

Singapore Citizens or PRs prefered
At least 2-3 years of administrative experience, preferably within the HR and Finance area
Strong integrity – as this person will be handling Confidential information

Responsibilities

Assist in HR Administrative duties
To assist in arranging for interviews end-to-end
Preparation of HR letters, including on/offboarding forms for new and resigning staff
Assist in coordinating photoshoots with the Video team for new and incoming staff
Collecting and compiling all employees information and personal data, ensuring data is kept up to date
Coordinate and liaise with schools for Apprenticeships and grants
Any other ad-hoc duties assigned from time to time by the Supervisor or Management

FINANCE

Receive and follow up on supplier invoices for payment processing, with supporting documents (if any)
Maintain and ensure proper documentation
Reconcile creditors' statement of accounts
Assist and follow up on Receivables, i.e. sending of monthly statement of accounts to clients
Administrative work i.e. filling of service application forms etc.
Any other ad-hoc duties assigned from time to time by the Supervisor or Management

Requirements

Candidate must possess at least N/O Level / ITE or equivalent
At least 3 years of working experience in the related field is highly preferred
Possess good written and spoken English
Possess strong integrity
Required Skill(s): COMPUTER SKILLS
Meticulous and good with looking at numbers
Able to start work immediately or within short notice
Training will be provided to the right candidate

Interested candidates, please send in your updated resume with the following:

Latest photograph
Current/last drawn salary
Expected salary
Availability to commence for work

Tell employers what skills you have

Outlook
Ability to Multitask
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Verbal Communication
Administrative Work
Interpersonal Skills
Arranging
Office Management
Invoicing
Written Communication
Data Entry
Accounting
Grants
Attention to Detail
HR Policies
Administrative Support
Excel
Human Resources

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