- Calendar Management: Proactively manage and prioritize the Executive Directors' meetings and appointments, ensuring efficient use of their time.
- Written Communication: Draft, proofread, and edit a variety of documents, including correspondence, contracts, meeting minutes, reports, speeches, and presentations. Prepare official information releases for internal and external circulation, maintaining high-quality standards.
- Meeting Coordination: Organize and attend meetings, take detailed minutes (when applicable), and ensure prompt and accurate dissemination of communications from Senior Management to internal and external parties.
- Event Planning: Lead or actively participate in the planning and execution of business conferences, luncheons, and dinners involving internal and external stakeholders.
- Project Management: Manage and maintain Senior Management's special and strategic projects, handling confidential information
- Team Collaboration: Lead and collaborate with cross-divisional teams on special projects, ensuring effective communication and project completion.
- Onboarding Support: Facilitate a smooth onboarding process for top executives and new joiners within the Division, including coordinating logistics and necessary resources.
- Travel Planning: Manage travel arrangements for the Executive Directors, including itinerary planning, accommodation, transportation, and expense reporting.
- Driver Liaison and Vehicle Management: Coordinate with drivers and oversee vehicle maintenance to ensure the Director / Executive Director transportation needs are met efficiently and safely
- Bachelor's degree/Diploma in a relevant field preferred.
- Proven experience as an Executive Assistant or Personal Assistant to senior executives.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Strong organizational and time management skills.
- Ability to handle confidential information with discretion.
- Excellent problem-solving and decision-making abilities.
- Flexibility to adapt to changing priorities and work under pressure.
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Executive Secretary - Singapur, Singapore - Far East Organization
Description
Responsibilities
Job Summary
We are seeking a dedicated and highly organized Executive Secretary to the Director / Executive Director to provide comprehensive administrative support.
The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.
Key Responsibilities
Requirements
