Jobs

    Office Manager - Singapore - OFFICE SECRETARIES PTE. LTD.

    OFFICE SECRETARIES PTE. LTD.
    OFFICE SECRETARIES PTE. LTD. Singapore

    5 days ago

    Default job background
    Description
    Roles & Responsibilities

    The successful candidate will lead a team, manage office facilities, oversee budgeting, and implement efficient office systems. This is an excellent opportunity for someone who thrives in a fast-paced, inclusive and supportive work environment where diversity is valued.

    Key Responsibilities:


    • Responsible for the smooth and efficient running and delivery of all office administration and operations functions;


    • Manage all suppliers and third- party relationships for all Operations functions (including commercial negotiations, agreement and review of service levels, escalation and resolution of problems relating to goods or services supplied, relations with public authorities, sub-tenant(s), other occupiers, etc);


    • Responsible for office relocations; office move and office space planning;


    • Compliance and Risk Management; develop, update and review various local office policies and ensure that the office complies with the local regulatory and other requirements;


    • Manage all health & hygiene, safety and security activities within the office and act as the appointed contact for all related issues;


    • Responsible for budgeting, business continuity plan and its implementation;


    • Manage other ad hoc projects and events in the Singapore office

    The Ideal Candidate:


    • Professional, approachable


    • Strong organisational skills, detail-oriented


    • Proactive approach with ability to remain calm and focused under pressure or tight deadlines


    • Strong communication skills, both oral and written


    • Committed and determined, with a can-do attitude


    • High EQ (Emotional Intelligence)


    • Strong team player

    Education / Qualification:


    • Degree (or equivalent)


    • Minimum 7 years of experience in an Operations role, ideally from a law firm or professional services environment


    • Experience in supervising teams and working with senior stakeholders


    • Fluency in both oral and written English


    • Good presentation skills


    • Ability to challenge existing procedures and policies


    • Strong MS Office skills and good overall IT literacy

    Technical Skills

    This list of duties and responsibilities above is not exhaustive. As such, the role may also include the undertaking of additional tasks as require.

    Please send your resume in word document by clicking on the Apply button. We look forward to hear from you. Only shortlisted candidates will be contacted.

    Tell employers what skills you have

    Leadership
    Written English
    Customer Experience
    Business Continuity
    Legislation
    Operations Management
    Office Management
    Risk Management
    Approachable
    Compliance
    Project Management
    Pressure
    Emotional Intelligence
    Space Planning
    Budgeting
    Administrative Management
    Team Player
    Professional Services
    Third Party Relationships
    Business Requirements
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