- Recruitment Support: Assist in the recruitment and hiring process by posting job ads, scheduling interviews, communicating with candidates, and organizing hiring paperwork. Provide logistical support during recruitment events and open houses.
- Operational Assistance: Support the daily operations of the school, including facility management, scheduling repairs, and coordinating with vendors for services and supplies.
- Administrative Duties: Handle administrative tasks such as filing, preparing reports, managing schedules, and maintaining meticulous records related to staff and operations.
- Communication: Act as a liaison between departments, external partners, and within the recruitment team to ensure clear communication and coordination.
- Event Coordination: Assist in planning and executing school events, including orientation and training sessions for new hires.
- Compliance and Documentation: Ensure all recruitment and operational activities comply with relevant laws and regulations. Assist in preparing documentation for audits and inspections.
- Special Projects: Provide support on special projects related to school improvement initiatives and operational enhancements.
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Previous experience in an administrative, operational, or HR role, preferably within an educational setting.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills, with the ability to engage effectively with all levels of staff and external partners.
- Proficiency in Microsoft Office Suite and familiarity with HR databases and applicant tracking systems.
- A proactive approach and the ability to work effectively under pressure.
- Commitment to ethical standards and confidentiality.
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Management Assistant - Singapore - HWA INTERNATIONAL SCHOOL PTE. LTD.
Description
Roles & ResponsibilitiesIntroduction:Join our committed team at [School Name] as a Management Assistant, where you will play a crucial role in enhancing our educational environment. This position focuses primarily on assisting with recruitment processes and the daily operational activities, ensuring both are conducted efficiently and effectively.
Key Responsibilities:
Qualifications:
Microsoft Office
Microsoft Excel
Analytical Skills
Interpersonal Skills
Multitasking Skills
Administration
Compliance
Applicant Tracking Systems
Pressure
Writing
Audits
Human Resources
Scheduling
Databases
Able To Work Independently
