Operations Executive - Singapur, Singapore - Pathlight School / Autism Resource Centre (Singapore)

Pathlight School / Autism Resource Centre (Singapore) Singapur, Singapore

10 hours ago

Full time

Description

Responsibilities:

Programme Operations

To ensure efficiency and effectiveness in handling day to day programme operations
Organise school events (Open House, Parent Communication Night and other events)
Provide logistic support to meetings and training for staff
Ensure regular updating of Student Database for fees and announcements
Collect data for regular report submissions to relevant agencies
Adhere to all requirements for the smooth operations of the programme as stipulated by funding agencies
Support and ensure cleanliness and timely maintenance of all items and facilities requests.

Programme Administration

To ensure consistency in adherence to department standard operating procedures
Maintain proper documentation system and processes
Ensure adherence to key performance indicators with proper tracking and reporting (scoreboards, regular data e.g. student / staff hours, outcome measures, progress tracking etc)
Procure and maintain supplies and resources for programme
Support student management system
Document all events and activities by taking photographs (for purpose of communications to stakeholders and posting on social media)
Support teachers with necessary logistic supports for their outing such as transportation coordination

Student Administration

Manage and prepare student's fee processes, including monthly Giro submission, coordinating and processing payments from parents and ensure timely payments
Maintain accurate and up-to-date for all fee payments such as adhoc payments
Prepare Welcome Guide and Security Passes

Attend to enquiries (walk in, phone calls, email) from parents, professionals and the general public on Early Intervention Programme

Any other projects / duties as assigned by the Centre Manager and Deputy Executive Director of ARC(S)

Requirements

• Proficient in Microsoft Excel and Word

• Comfortable working in a fast pace environment with tight deadlines

• Ability to adapt well to change

• Have good initiative and problem-solving skills

• Positive attitude and a good team player

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