Personal Assistant - Singapore - TJ INFOTECH PTE. LTD.

TJ INFOTECH PTE. LTD. Singapore

1 week ago

Description

Roles & Responsibilities

The Personal Assistant will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support. The incumbent will report to Director.

JOB DESCRIPTION

· Provide full secretarial and administrative support to the Director.

· To ensure that the Director's calendars are updated timely to capture all the appointments, dining arrangements, flight schedules and meetings.

· Arrange travel arrangements (flight, hotel, visa, transport, dining etc).

· Facilitate meetings (including taking meeting minutes, equipment set-up, sending reminders), workshops, conferences, seminars, events, business-related activities, and organizing catering when necessary.

· Primary point of contact between the Director and all other stakeholders.

· Handle requests, feedback, and queries quickly and professionally.

· Expense claims for the Director.

· Purchases for any item online when required for the Director.

· Coordinate with drivers for transport requests for the Director or when required.

· To run personal errands for the Director when required.

. Runs errands which involve dogs when required.

· Coordinate with other overseas PAs as and when required.

· Assist with the preparation of PowerPoint presentation slides or any other office work required.

· Any other ad-hoc duties assigned.

JOB REQUIREMENTS

· Diploma in Business Administration or related disciplines.

· At least 5 years of relevant experience in or similar capacity.

· Excellent problem-solver, can suggest options and alternatives to solve day-to-day obstacles.

· Excellent communication skills (both written and oral).

· Strong team player with excellent interpersonal skills.

· Pro-active, versatile, and highly independent with a positive working attitude.

· Able to work late on occasion weekends when the need arises.

. Must like dogs.

· Ex-cabin crew will be an advantage.

· Able to start work immediate will be an advantage.

· Experience in supporting C-suite level.

Tell employers what skills you have

Excellent Communication Skills
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Arranging
Administration
Data Entry
Pressure
Administrative Support
Team Player
Scheduling
Catering

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