Executive Assistant - Singapore - BEACH HOUSE PICTURES PTE. LTD.

BEACH HOUSE PICTURES PTE. LTD. Singapore

Found in: Talent SG 2A C2 - 3 days ago

Description

Roles & Responsibilities

Job Brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior executives.

The executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports and other matters to support the senior executives'.

To be successful in this role, you should be well-organized, have great time management skills and be able to act independently and without guidance.

Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to the senior executives.

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners and help manage the company senior executives' network
Manage information flow in a timely and accurate manner
Manage executives' professional and personal calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Office administration duties if required

Requirements and skills

Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality

Candidates who require workpasses need not apply.

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Administration
MS Office
Written Communications
Attention to Detail
Administrative Support
Team Player
Microsoft Word
Scheduling

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