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    Corporate Secretariat Executive - Singapore - TANGLIN TRUST SCHOOL LIMITED

    TANGLIN TRUST SCHOOL LIMITED
    TANGLIN TRUST SCHOOL LIMITED Singapore

    6 days ago

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    Description
    Roles & Responsibilities

    Job Summary:

    The successful applicant will assist the Group Corporate Secretary managing the corporate secretarial function with the efficient administration of the Corporate Secretariat function ("function") including the discharge of duties in relation to the Board of Directors (also known here as "Board of Governors"), ensuring compliance with statutory and regulatory requirements, board and board committee meetings, and implementing decisions of the Board of Governors.

    The role reports to the Group Corporate Secretary.

    Requirements:

    • Minimum diploma holder or equivalent.
    • 'A' levels or equivalent will be considered if there is relevant experience.
    • Proven experience providing corporate secretarial/secretarial/administrative support.
    • Excellent verbal and written communication skills.
    • Proficiency in Microsoft Office Applications (MS Word, MS Excel and MS Powerpoint) and willingness/aptitude to learn new programs.
    • Excellent organisational, coordination and communication skills.
    • Excellent analytical and problem-solving skills.
    • Person of integrity, honest, trustworthy, responsible and reliable.
    • Fully committed with the ability to prioritise work commitments.
    • Ability to understand and take instructions and follow through in a responsible, timely and efficient manner.
    • Ability to attend to and discharge all duties responsibly and professionally.
    • Focussed on delivering work accurately and in a timely manner.
    • Proactive, resourceful and self-motivated to deliver accurate and quality work at all times.
    • Discretion with confidential information.

    Key Responsibilities

    1. Corporate Secretarial

    To assist and support the Group Corporate Secretary with and including the following:

    • Timely and efficient performance of annual statutory and regulatory compliance obligations. This includes the diligent preparation for the timely submission/filing/lodgement with the relevant government or statutory bodies or authorities, of statutory returns, the registration and update of new or retiring Members and Directors of Tanglin Trust School Limited ("the School"), Tanglin Trust School Foundation Limited ('the Foundation") or any changes in their particulars, and other statutory and regulatory compliance obligations or matters in relation to the School, the Foundation and any related entities.
    • Close monitoring of deadlines and preparatory work for timely submissions and lodgements in compliance with regulatory obligations.
    • Monitoring and preparation for all statutory and corporate meetings (e.g. Board, Board Committees and Board Working Groups) in a responsible and timely manner and follow-up actions for all meetings.
    • Maintenance of accurate attendance and other records of all statutory and board meetings.
    • Securely and properly maintaining statutory registers, minute books, corporate secretarial and company records and records of all matters undertaken by or involving the function.
    • Preparation of documents and actions for onboarding of Directors including the collation and submission of documents and compliance with onboarding processes.
    • Preparation of and follow up on annual Conflict of Interest (COI) declarations of the Directors and CEO, of Ad Hoc COI declarations, and maintenance of the COI register.
    • Research and data collection for corporate secretarial and board-related matters.
    • Review of the Constitutions of the School and the Foundation or related entities and Terms of Reference or others, where required.
    • All administrative functions of the Corporate Secretariat function, including provision of administrative support to the Board of Governors where required.
    • Assistance with minutes of meeting.
    • Renewal of Tanglin Trust School's operating licence registered with the Committee for Private Education ('CPE') (renewal for 2023 completed, next renewal due in few years).
    • Provide secretarial support.

    2. General

    • Co-ordinating and communicating with other departments or external parties or agencies on corporate secretariat or board related matters.
    • Maintenance of accurate and current records of the department including all Professional Development opportunities and Board-training matters.
    • Being responsible to report any concerns about a child to the Designated Safeguarding Lead.
    • Embracing the School's commitment to creating a diverse and inclusive environment.
    • Any other corporate secretarial, administrative or ad hoc duties as and when required by the Group Corporate Secretariat.

    Personal Attributes

    · Person of integrity, honest, trustworthy, responsible and reliable.

    · Ability to understand instructions and follow through in a responsible, timely and efficient manner.

    · Fully committed with the ability to prioritise work commitments.

    · Ability to attend to and discharge all duties responsibly and professionally.

    · Focussed on delivering work accurately and in a timely manner.

    · Proactive, resourceful and self-motivated to deliver accurate and quality work at all times.

    · Excellent verbal and written communication skills.

    · Analytical and problem-solving skills.

    · Ability to treat all information accessed in or through the department, the School or any related entities with strict confidence at all times.

    The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

    5-day week with annual leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

    (Only shortlisted applicants will be notified)

    CPE Registration No.: C | Period of Registration: 7 June 2023 to 6 June 2029

    Tell employers what skills you have

    Background Checks
    Microsoft Office
    Ability To Work Independently
    Interpersonal Skills
    Administration
    MS Word
    Compliance
    Communication Skills
    Excel
    Ms Powerpoint
    Team Player
    Regulatory Requirements
    Conflict
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