Personal Assistant - Singapore - SPD SCIENTIFIC PTE LTD

SPD SCIENTIFIC PTE LTD Singapore

1 week ago

Description

Roles & Responsibilities

As a Personal Assistant, you will play a crucial role in providing comprehensive administrative support to our Chief Operating Officer (COO). You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion during the absence of the incumbent and serve as a point of contact between the executive and internal/external stakeholders.

Responsibilities:

Provide both personal and professional comprehensive administrative support to executives and team members with discretion and professionalism, including calendars management and scheduling, managing expenses and reimbursements, handling correspondence and travel arrangements.
Manage and maintain smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, facilities management and records.
Facilitate communication and coordination, including preparation and dissemination of internal/external communications, memos, and reports as required.
Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
Other ad-hoc duties assigned by management.

Pre-requisites:

Diploma in Business or related field
Minimum 3 years of secretarial / personal assistant working experience, preferably working with senior management team
An independent and resourceful problem solver
Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
Proficient in MS Office – Word, Excel and PowerPoint
Ability to write and converse fluently in English and possesses strong communication skills.

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Travel Arrangements
Interpersonal Skills
Office Management
Administration
Marketing
Employee Engagement
MS Office
PowerPoint
Communication Skills
Administrative Support
Excel
Scheduling
Able To Work Independently
Facilities Management

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