personal assistant - Singapore - TJ INFOTECH PTE. LTD.

TJ INFOTECH PTE. LTD. Singapore

1 week ago

Description

Roles & Responsibilities

The Personal Assistant will be providing comprehensive administrative and secretarial support to CCOO. The Personal Assistant will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support to CCOO. The incumbent will report to CCOO.

JOB DESCRIPTION

Providing full administrative support and secretarial assistance to CCOO.
Proactively contribute to the management of CCOO's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
Coordinate and schedule meetings, workshops, conferences, seminars, events for CCOO, ensuring all relevant information, documents and resources (equipment set-up and organizing catering when necessary) are prepared in advance.
Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes as and when needed.
To follow-up with all actions required after meeting and ensure all required action are carried out and no deadlines are missed.
Coordinate and liaise with other Personal Assistants on onsite meetings, luncheons, in-house events, etc when required.
Welcoming visitors for meetings and events and promoting professional image of the organization.
Making phone calls in a polite and professional manner on behalf of CCOO to stakeholders to follow up on tasks when required.
Assist the team in the timely management of communications; including written, telephone, email, and voicemail.
Compose and edit letters, documents, emails, etc and ensure follow-up with those that require answers, responses, and written replies.
Prepare simple spreadsheets & powerpoint slides when required.
Assist in compiling data on suppliers/brochures/conference summary documents and etc.
Conduct research and gather information on various topics as requested by CCOO, compiling and organizing data in a presentable format.
Maintain comprehensive, efficient and accurate filing system of all documents.
Manage and coordinate travel, accommodation, transportation, etc.
Spend time and become familiar with all aspects of the business to follow up better with Suppliers, etc.
To travel overseas with CCOO if required occasionally.
Cover other team members when one is on leave / away from the office.
Any other ad-hoc duties.

JOB REQUIREMENTS

Minimum A level/ Diploma/ Degree in Business Administration or equivalent is required.
Minimum 5 years of PA experience working with C-level executives in order to understand the job requirements.
Excellent communication skills (written and verbal).
Detail oriented to ensure accuracy and quality across.
Creative problem-solving and able to handle pressure and fast turnarounds.
Must demonstrate a can-do attitude.
Ability to work independently with minimal supervision.
Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
Demonstrate strong knowledge of Microsoft Office and Mac OS.
Experience working as a flight attendant will be advantageous.

Tell employers what skills you have

Excellent Communication Skills
Microsoft PowerPoint
Mac
Microsoft Office
Microsoft Excel
Ability To Work Independently
Travel Arrangements
Arranging
Administration
Transportation
Pressure
Spreadsheets
Administrative Support
Catering

Personal Assistant

5 days ago

TJ INFOTECH PTE LTD Singapore

The Personal Assistant will be providing comprehensive administrative and secretarial support to Management team. The Personal Assistant will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support. The incumbent will report ...
Personal Assistant

1 week ago

VASILIA LUXE BEAUTY PTE. LTD. Singapore

**Required for assisting a entrepreneur in Singapore** · **1) Salon business** · - Assistance on personal private matters & personal expenses · - Manage shop operation and simple HR matters · - Assist with presentations and in shop reports · - Implement and/or develop procedures ...
Personal Assistant

1 week ago

GNAME PTE. LTD. Singapore

Job Responsibilities · - Able to assist director to negotiate and close business deals, contracts, and partnerships, ensuring favorable terms and conditions for the organization. represent Director at certain business appointments · - assist in planning, coordinating and monitori ...
Personal Assistant

3 days ago

Peoplebank Singapore

**Job Title**: Personal Assistant · **Job Summary**: · We are seeking a highly organized and proactive Personal Assistant to join our client, MNC set up located in CBD of Singapore. · **Responsibilities**: · - Manage executives' calendars, including scheduling meetings, appointme ...
Personal Assistant

3 days ago

V RESOURCE MANPOWER PTE. LTD. Singapore

**Job Description**: · We are seeking a dedicated and efficient Personal Assistant to join our team. The ideal · **Responsibilities**: · - Manage social media marketing efforts, including content creation and scheduling. · - Utilize Canva tool for graphic design tasks, creating v ...
Personal Assistant

1 week ago

MARCO POLO SHIPYARD PTE. LTD. Singapore

All standard duties related to a PA position including personal life, family members and foreign domestic helpers as: · - Responsibility for calendaring and scheduling appointments. · - Co-ordinate and set up the arrangement for the meeting. · - correspondence. · - Organize trave ...
Personal Assistant

1 week ago

FY & Associates Singapore

**Personal Assistant and Admin Associate** · We are looking for various positions for our expanding organization, full-time positions are available, with attractive pay and opportunities. Flexible and hybrid working environment with training provided. · Job Position Available and ...
Personal Assistant

1 week ago

MEGAFAB ENGINEERING PTE LTD Singapore

Personal Assistant to Company's Director and to provide support to Director's daily errands and requirements. · **Job Responsibility** · - Provides administrative support for Director · - Handles personal tasks for the Director · - Handles travel arrangements for Director · - Han ...
Personal Assistant

2 days ago

Peoplebank Singapore

**Job Title**: Personal Assistant · **Job Summary**: · We are seeking a highly organized and proactive Personal Assistant to join our client, MNC set up located in CBD of Singapore. · **Responsibilities**: · - Manage executives' calendars, including scheduling meetings, appointme ...
Personal Assistant

1 week ago

ECHELON MEDIA Singapore

Personal Assistant to real estate agent. Job Scope are, but not limited to: - To search for listings and arrange viewings · - To contact leads upon receiving enquiries and set appointment · - To update some simple content on website · - Send greeting cards to clients · - Other ad ...
Personal Assistant

1 week ago

GTS ENERGY MARKETS TECHNOLOGY GROUP PTE. LTD. Singapore

[POSITION: FULL-TIME] PERSONAL ASSISTANT · As a Personal Assistant, you will collaborate closely with the director to provide comprehensive administrative support and manage daily tasks within the company. · Roles & Responsibilities: · - Ensure timely preparation and processing o ...
Personal Assistant

1 week ago

SINGAPORE SIMO INT'L LOGISTICS & TRADE PTE. LTD. Singapore

**Roles & Responsibilities** · - Dedicated and highly organized individual to join our team as a Personal Assistant. · - Reporting directly to the Managing Director, you will be instrumental in ensuring the seamless operations of our organization while providing essential persona ...
Personal Assistant

1 week ago

SNATCHJOBS SINGAPORE PTE. LTD. Singapore

**Job highlight**: · - Located in Town area · - Friendly working environment. · - No experience required · - We are looking for a Personal assistant to support the director needs. · - Ability to multi-task and handle the job properly · - Provide office administrative support · - ...
Personal Assistant

1 week ago

DE' NOVEL STUDIO PTE. LTD. Singapore

: · **Job Title**: Personal Assistant · - Provide administrative support to the employer or executive, including managing calendars, scheduling appointments, and organizing meetings. · - Assist with personal tasks such as errands, travel arrangements, and event planning. · - Main ...
Personal Assistant

1 week ago

PACIFIC RIM GROUP PTE. LTD. Singapore

Position : Personal Assistant · Location : Orchard, Singapore · Working hours : 5 days a week; Mon · - Fri, 9:30 am to 6:30 pm · **Responsibilities**: · - Provide administrative and clerical support to CEO's office; · - Schedule meetings and alert directors; · - Coordinate travel ...
Personal Assistant

1 week ago

SMTP CONSULT PTE. LTD. Singapore

**Job Overview**: · **Key Requirements**: · - Proven experience as a Personal Assistant or similar role · - Excellent conversational skills in English · - Strong organisational and multitasking abilities · - Proficiency in Microsoft Office Suite and other relevant software · - Ab ...
Personal Assistant

1 week ago

TJ INFOTECH PTE LTD Singapore

The Personal Assistant will be providing comprehensive administrative and secretarial support to CCOO. The Personal Assistant will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support to CCOO. The incumbent will report to ...
Personal Assistant

3 days ago

GRANDRICH CORPORATION PTE. LTD. Singapore

The Personal Assistant will be providing comprehensive administrative and secretarial support to Management team. The Personal Assistant will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support. · Job Responsibilities · ...
Personal Assistant

9 hours ago

SNATCHJOBS SINGAPORE PTE. LTD. Singapore

**Job description**: · We are looking for a personal assistant (PA) who will be responsible for providing administrative and personal support to the organization. The main goal will be to help the senior director in managing his time and responsibilities more efficiently. · Key r ...
Personal Assistant

3 days ago

KENSINGTON TRUST SINGAPORE LIMITED Singapore

**Roles & Responsibilities** · At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture, and technology. Your unique perspective and voice will help you and your team become even better. Come join our tea ...