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Business Planning Executive - Singapore - ST LUKE'S ELDERCARE LTD.
Description
Roles & ResponsibilitiesWe are looking for a Business Planning Executive to provide high-level administrative support, manage schedules, coordinate meetings, and ensure compliance with legal requirements and corporate governance best practices.
Responsibilities:
Administrative Support:
Provide high-level administrative support to our Senior Management, including managing schedules, coordinating meetings, and handling correspondence.
Screen, organise and prioritise incoming information before disseminating them to the Senior Management.
Support the Senior Management in making well-informed decisions by providing relevant information and options.
Anticipate work essentials, troubleshoot issues, and suggest solutions proactively.
Board and Committee Management:
Organize and prepare agendas, materials and logistics for board and committee meetings, ensuring timely distribution of relevant documents, and recording accurate minutes during meetings.
Support the onboarding process for new Directors and contribute to the training and development of directors.
Compliance Oversight:
Monitor and ensure compliance with legal and regulatory requirements, as well as internal policies and procedures. Keep abreast of corporate governance best practices.
Annual Report:
Assist in the preparation of the company's annual report, ensuring compliance with regulatory requirements and accuracy of information.
Coordinate with internal and external stakeholders to gather necessary information, oversee relevant sections of the report, and facilitate the audit process.
Maintain proper documentation, stay informed on regulatory changes, and provide support to senior management and the board on matters related to annual reporting and corporate governance.
Document Management:
Maintain and organize official corporate records, contracts, and other important documents. Facilitate document retrieval and information dissemination as needed.
Review, proofread and format materials to uphold a professional standard.
Manage confidential information with the highest level of discretion, maintaining professionalism consistently.
Communication Liaison:
Act as a communication liaison between the Senior Management and various stakeholders, including board members, senior management, and external partners.
Coordinate with partners and stakeholders in fundraising or philanthropic endeavors.
Supporting communication efforts and engagement with potential donors
Event Coordination:
Coordinate events, conferences and business trips, ensuring seamless execution.
Manage logistical aspects and participants coordination
Other ad-hoc duties as assigned by the Senior Management.
Requirements:
Bachelor's degree in Business Administration or a related field.
Minimum of 5 years of experience in a similar role, preferably within a corporate office environment.
Excellent verbal and written communication skills with the ability to interact professionally and confidentially with high-level executives and external stakeholders.
Strong organizational and multitasking abilities to manage complex schedules, meetings, and documentation efficiently.
Familiarity with corporate law, governance principles, and regulatory requirements.
Maintain a high level of discretion and integrity in handling confidential information and sensitive matters.
Proficient in Microsoft Office (Powerpoint, Word, Excel, etc) and document management systems.
Tell employers what skills you haveTableau
Document Management
Microsoft Office
Corporate Governance
Microsoft Excel
Fundraising
Administration
Business Strategy
Business Planning
Compliance
Corporate Law
Administrative Support
Regulatory Requirements
Audit
Africa
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