Receptionist - Singapore - FINEXIS ADVISORY PTE. LTD.

FINEXIS ADVISORY PTE. LTD. Singapore

2 days ago

Description

Roles & Responsibilities

About this role:

We are looking for a Receptionist and this person will embody the face and brand image of our company, ensuring quality services that translate into high levels of customer satisfaction for both our internal staff and external clients.

Collaborating closely with the Head of Distribution Support and the team, this person will oversee the general office and facilities, as well as internal services at the corporate level and external liaison activities with our vendors and partners.

Responsibilities:

Serve as the primary contact for general office administrative tasks
Manage and coordinate booking of meeting rooms and lockers
Deliver exceptional reception and visitor services, including greeting visitors, directing them to meeting rooms, providing refreshments, and handling phone or email inquiries
Perform proper access card issuance
Assist to draft internal email communications when needed
Assist in email broadcastings
Oversee office supplies (pantry, conference room, and team-specific needs), liaising with the Cleaner for maintenance and ensuring overall office cleanliness and tidiness
Provide administrative support across departments, including tasks like collecting, sorting, and distributing incoming mail, as well as scanning documents when required
Handle and maintain the company's Personal Assistants/Admins register
Assist in administrative tasks, including data entry and filing
Maintain a tidy and organized reception area
Assist with administrative tasks as needed
Preparation of reports if need be

Requirements:

Minimally a Diploma or equivalent qualification
Demonstrate a service-oriented attitude and a growth mindset, consistently delivering high-quality work
Possess excellent communication and interpersonal skills
Ability to work independently, multitask, and effectively prioritise tasks
Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Ability To Work Independently
Interpersonal Skills
Data Entry
PowerPoint
Administrative Support
Customer Satisfaction
Microsoft Word
Customer Service

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