Facilities Admin Officer - Singapur, Singapore - Savills

Savills Singapur, Singapore

13 hours ago

Description

RESPONSIBILITIES:

Effectively communicate with internal stakeholders from executive management, internal business units, clients, external supplier partners and vendors.

Oversee the appointed subcontractors in maintenance and management of properties. Assigning maintenance work to on-site handyman/technician to follow-up and update status of completion in the system

Manage the fault reporting system with daily building repair works, implementation of preventive and corrective programs, etc.

Implementation of preventive, corrective programs, defects liability management program (DLP), project works, etc. if required.

Manage matters relating to security and safety matters including faults, breakdowns, malfunctions, irregularities, etc.

Ensure all requests, queries, feedback and/or complaints are dealt with within a specific timescale, prioritized according to their urgency, and the requestors are always kept informed and updated of the progress and status on these requests, queries, feedback and/or complaints.

Log in all the above requests, queries, feedback and/or complaints in Facilities Management and Fault Reporting Tracking System, and escalate/convey/communicate such requests, queries, feedback and/or complaints to the Site Lead, relevant contractors, cleaning supervisors, security personnel as well as the authorized representatives for their respective follow-up actions.

Responsible for space management (including lockers), details of new occupancy updates, etc. as an when required.

Assist Site Lead in generating weekly/monthly print-out reports, including consolidation of data and information, filing, and indexing of Service Reports and Log Sheets, etc for analysis and submissions of reports

Any other duties as assigned

REQUIREMENTS:

Diploma in Building/ Facilities Management/ Building Services/ Engineering from a recognized institute of higher learning.

Certificate in Fire Safety Manager Course by the Civil Defense Academy or equivalent is preferred

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