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Administrative Assistant

    Administrative Assistant - Singapore - ST LUKE'S HOSPITAL

    ST LUKE'S HOSPITAL
    ST LUKE'S HOSPITAL Singapore

    Found in: Talent SG 2A C2 - 6 days ago

    Default job background
    Description
    Roles & Responsibilities

    Responsibilities and Duties:

    General Purchasing

    · Work with users to understand user's requirement, source for product and services according to the requirement and facilitate product and service evaluation.

    · Process purchase requisitions and prepare purchase orders / contracts for all approved requisitions

    · Liaise with vendors on prompt and complete deliveries

    · Verify suppliers' invoices against delivery orders/service reports and purchase orders and submit to Finance for payment processing

    · Monitor outstanding purchases and ensure all purchases are fulfilled timely

    ITQ / ITT process administration

    · Advise users ITQ/ ITT process, timeline, and required information to launch a successful ITQ/ITT in a timely, effective and compliant manner.

    · Prepare ITQ / ITT documentation

    · Facilitate site briefings and tender clarifications

    · Consolidate proposal submission; and conduct price comparison and compliance checks

    · Facilitate tender interviews and tender evaluations

    · Consolidate tender evaluation scoring, analyze evaluation outcome

    · Prepare Letter of Award, etc

    · Ensure all information and documentation are complete and updated in procurement systems.

    Contract Management

    · Forecast, plan and monitor contract purchases for consumables, hospital supplies, building services and preventive maintenance services for biomedical equipments

    · Ensure timely renewal of contracts

    · Review contracts to ensure that all contracts secured are competitive and are recent

    Vendor Management

    · Solicitate user's feedback on vendors performance and product/ service quality to improve the performance and product/service quality

    · Ensure that vendors are compliant to the hospital's safety requirements

    Job Requirements:

    · Diploma holder with minimum 3 years working experience as a purchaser or similar role, preferably from a healthcare industry

    · Experienced in contract management, tender management and project buying is preferred

    · Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)

    · Understanding of supply chain procedures

    · Proficient in MS office

    Tell employers what skills you have

    Healthcare Industry
    Preventive Maintenance
    Microsoft Excel
    Supply Chain
    Contract Management
    Purchasing
    Consumables
    Building Services
    Administration
    MS Office
    Procurement
    Vendor Management
    Administrative Support
    Tender Management
    Sourcing

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