- Secretarial duties Head of Operations, APAC Render full spectrum of secretarial support with discretion and confidentiality. Support to Ops APAC Leadership Team Calendar managementScheduling of meetingsProcess Expense reports
- Travel & Logistics Department travelers Ad-hoc advisory to larger team on travel logisticsContinue to have oversight on teams' travel Guest visitors Arrange hotel accommodation for department's guests or overseas colleaguesArrange logistics (workstation, office equipment and building/premise passes) for department's guests and overseas colleagues Arrange hotel accommodation for departments' guests or overseas colleaguesCoordinate and prepare travel itinerary and meeting agenda
- Administrative Support / Coordinator Organize and coordinate logistics for team activities and events (e.g. Teambuilding, Townhalls, Farewell events, Off-site meetings, in-house training sessions, employee wellness initiatives, etc.) Maintain an organized filing system in order to enable efficient retrieval of information and documentsCollate / Prepare presentation slides where requiredSetting up VC / meetings across different countries and time zones and ensure follow through of logistics where required (including preparation of meeting resources, arrangement of working meals) New joiners - ensure relevant forms are raised for smooth onboarding IT equipment request raisedSeating chope-ing Maintain respective distribution lists (DLs)Coordinate signing of contract / NDA with business sponsor, Legal, contract contact and manage signatories with directors (follow ASL)Coordinate G&E for Compliance purposesAssist to oversee and ensure cost controls (in events, guest visits)
- Reports Monthly reports Send reminders and collate reports/tasksManagement CommitteeWFO / WFH statisticsCheque RegisterOps Contact List Collate report for Ops headcountAd-hoc reports Staff list (Ops and Investment Services) from People & Culture for wellness hampers, birthday treats
- Others Secondary contact for Global Tech department secretaryCoordinate or provide other related secretarial support dutiesEnsure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality
- Minimum of 10-15 years of relevant experience as an executive secretary, preferably supporting senior-level executives.
- Proven track record of maintaining a stable career background, demonstrating commitment and dedication.
- Exceptional organizational skills with strong attention to detail and the ability to prioritize multiple tasks effectively.
- Excellent written and verbal communication skills, with the ability to interact confidently and professionally with individuals at all levels.
- Strong problem-solving skills and the ability to work independently, demonstrating initiative and resourcefulness.
- Proficient in using various office software and tools, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion and confidentiality are of utmost importance, given the nature of the information handled in this role.
- A proactive and positive attitude, with a willingness to learn and adapt to the evolving needs of the organization.
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Executive Secretary - Singapur, Singapore - Schroders
Description
Role Summary
Responsible for supporting the Head of Operations, APAC and his leadership team. Provide administrative support including scheduling meetings, corresponding with internal and external parties, handling of visitors, coordinating events and attending to other ad-hoc requests.
Key Responsibilities
Requirements
We recognise potential, whoever you are
Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought facilitated by an inclusive culture will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer: you are welcome here regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background or any other protected characteristics.
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